1 month ago

Job Summary

Reporting to the Managing Director, The Executive Advisor will be responsible for MD’s diary and coming up with ideas to drive the group to its potential.

  • Minimum Qualification:Bachelor
  • Experience Level:Mid level
  • Experience Length:5 years

Job Description/Requirements

Salary

Gross Salary of 50,000


Duties and Responsibilities.
•    Preparing correspondence, reports and other documents for the Director.
•    Organizing and maintaining director diary and making appointments.
•    Producing documents, briefing papers, reports and presentations.
•    Devising and maintaining office systems, including data management.
•    Developing and maintaining an efficient filling system both hard and soft for the director and the group as a whole.
•    Preparing tenders within the set deadlines and responsibilities.
•    Follow-up on Directors instructions to respective members of staff/Ticketing.
•    Ensuring timely response on correspondence at least within 24 hrs of recipient.
•    Scheduling and organizing director meetings and ensuring the director is well prepared for meetings.
•    Making follow-up on meeting’s agenda and give input.
•    Taking minutes at meetings and submit them for approval.
•    Making follow-up with relevant staff on procurement to ensure timely delivery of materials to sites.
•    Meeting and greeting visitors at all levels of seniority.
•    Making travel arrangement and accommodation for the director.
•    Follow up on incomplete reports
•    Performing any other duties as may be assigned.
 
Requirements, Experience and skills
•    Minimum of Bachelor’s degree in PR, Administration, Customer Relations, Secretarial Studies or other related courses.
•    5 years’ experience in a busy environment.
•    Relevant Diploma course will be an added advantage
•    Well versed in MS Computer packages i.e. Word/Outlook/ Excel/ PowerPoint.
•    High Degree of Integrity and Confidentiality
•    Hardworking, resilient and pro-active
•    Good multitasking skills
•    Excellent communication skills – both written and spoken
•    Excellent interpersonal skills
•    Mature – able to engage Senior Management and VIP guests
•    Good organizational skills

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