Executive Secretary

United Nations Environment Programme (UNEP)

Job Summary

Responsible for accurate and wise thematic advice to the Parties to the Montreal Protocol (MP) and Vienna Convention (VC), as well as to the technical bodies of the two agreements and relevant partner organizations in the form of reports or other media.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 15 years

Job Description

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The Parties to the Vienna Convention (VC) for the Protection of the Ozone Layer (1985) and its Montreal Protocol (MP) on Substances that Deplete the Ozone Layer (1987), designated UNEP as the Secretariat for these two international agreements in 1989.

This post is located in UNEP/Ozone Secretariat at the Nairobi duty station. Under the overall supervision of the Executive Director of UNEP, the incumbent will be responsible for the following functions:

Responsibilities

1. Responsible for accurate and wise thematic advice to the Parties to the Montreal Protocol (MP) and Vienna Convention (VC), as well as to the technical bodies of the two agreements and relevant partner organizations in the form of reports or other media.
2. Delivering speeches in the international meetings related to the environment; statements and other information given at the policy level, on issues related to the ozone layer as a whole and the synergies amongst Multilateral Environmental Agreements (MEAs), in particular on ozone-climate interface and on the implementation of such policies; conducting high level negotiations and persuasion when necessary to expedite the implementation of the MP, VC and decisions of the Parties and Ratification by non-Parties; creating and maintaining of cordial diplomatic links with high level government officials and staff of other international organisations is needed; establishing and maintaining partnerships with other MEAs and relevant UN/international organizations to explore synergies and collaborative actions in areas of common concerns is also needed.
3. Creating and maintaining functional reporting systems for the production and consumption of controlled Ozone Depleting Substances (ODS); analysing data from the 197 Parties, identifying non-compliance and preparing reports and action plans.
4. Reviewing decisions to form a work programme for the Secretariat; managing the work programme; negotiating, coordinating and agreeing on the necessary actions with other organisations implementing the decisions.
5. In consultation with the Bureaux of the Meeting of the Parties (MOP) and of the Conference of the Parties (COP), agreeing on the substantive agenda of the meetings through coordination with host governments, the Conference Services and other units and partners organising meetings of the Ozone Treaties.
6. Participating in the assessment process as an expert member or ex-officio as appropriate; providing the necessary organizational support and substantive advice to the assessment bodies; ensuring high quality reporting back to the Parties.
7. Developing the management strategy for the Ozone Secretariat; providing leadership to all staff of the Ozone Secretariat.

Competencies

PROFESSIONALISM: Develops strategic plans, operational policies and guidelines. Manages financial, human and material resources, implements and evaluates activities and projects. Drafts policies that resolve corporate challenges emerging from the Secretariat's work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges;
remains calm in stressful situations.

LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Education

Advanced university degree (Master's degree or equivalent) in law, natural sciences, environmental management, economics, business/public administration or related disciplines is required. A first level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced degree.

Work Experience

A minimum of fifteen (15) years of progressively responsible professional working experience, some of which is at national level with links to the international processes on environment; together with at least five (5) years professional experience at the international level is required.
Experience in facilitation and moderation of intergovernmental processes is required.
Experience in handling a multidisciplinary portfolio of tasks and duties and the ability to lead a team of specialists in interdisciplinary effort is required.
Experience in the UN system or other international organizations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position fluency in oral and written English is required. Working knowledge of another official UN language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is open for recruitment for an initial period of one year and may be subject to extension.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

An impeccable record for integrity and professional ethical standards is essential.

Appointment to this position is subject to mandatory adherence to the United Nations Financial Disclosure programme.

Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira "Need Help?" link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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