Finance and Administration Associate

RESPONSIBILITIES

Finance

Ø  Maintain the financial accounting systems for cash management, general ledger, accounts payable, accounts receivable, payroll and petty cash.

Ø  Prepare monthly financial statements.

Ø Report on cash and financial projections e.g., liquidity and cashflow

Ø  Assist with the preparation of the budget. 

Ø  Establish and maintain customer and supplier accounts.

Ø  Respond to customer queries/issues in a timely manner.

Ø  Prepare and file monthly, quarterly, and annual statutory returns in a timely manner.

Ø  Work with the tax regulatory agency to resolve any issues.

Ø  Calculate sales commissions.

Ø  Work closely with the CEO in preparing annual budgets and forecasts.

Ø  Prepare weekly cash flow forecast.

Ø  Prepare payroll monthly payroll.

Ø  Prepare sales invoices and collect outstanding invoices.

Ø  Review, and record all invoices and make the relevant payments in a timely manner.

Ø  Review accounting discrepancies and recommend corrective actions.

Ø  Assist in implementing standard accounting policies.

Ø Prepare the fixed assets to register and assist in fixed assets verification, insurance, and processing.

Ø  Manages bank accounts and prepares monthly bank reconciliations.

Ø  Prepares documents and schedules for annual audits and liaises with auditors.

Ø  Manage raw materials and finished goods inventory.

RESPONSIBILITIES

Administration

Ø  Design a filing system that supports the seamless operation of the office, including record retention, disposal, and retrieval.

Ø  Actively participate in the planning and execution of events in coordination with the Production/Administration Assistant.

Ø  Maintain the office facility, repairs, and maintenance.

Ø  Coordinate and support the Human Resource Manager on human resource-related matters.

Ø  Manage office supplies and ensure efficient usage.

Ø  Identify opportunities for process and office management improvements and implement new systems.

Ø  Support the sales staff in the planning of sales events.

Ø  Organize office operations and procedures.

Ø  Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, errands, and shopping.

Ø  Other duties as assigned by management.

QUALIFICATIONS

Professional and personal attributes

Ø  Two (2) years experience in financial accounting.

Ø  Experience in office management.

Ø  Excellent written and spoken English.

Ø  Working experience with QuickBooks.

Ø  Proactive approach to work, self-motivation, and a team player.

Ø  Excellent interpersonal skills, and ability to deal with people from different cultures.

Ø  Flexibility to work and adapt to changing demands and circumstances.

Ø  Ability to train basic skills in finance for non-finance personnel.

Ø  Excellent problem-solving skills.

Ø  A sales-focused mindset.

Ø  Must be analytical, with strong attention to detail.

Academic

Ø  Bachelor’s degree in Business, Commerce (Finance), and Accounting (Essential).

Ø  Minimum of CPA (3) or equivalent qualification