Applications are invited from qualified persons for the above vacant position.
- Minimum Qualification:Diploma
- Experience Level:Mid level
- Experience Length:7 years
Org. Setting and Reporting
The United Nations Environment Programme (UNEP is
the leading global environmental authority that sets the global
environmental agenda, promotes the coherent implementation of the
environmental dimension of sustainable development within the United
Nations system and serves as an authoritative advocate for the global
UNEP's Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition.
This post is located in Ecosystems Division's Operations Support Unit at the Nairobi duty station. Under the direct supervision of the Senior Administrative Officer, the incumbent will be responsible for the following duties:
1. PROJECT DESIGN AND IMPLEMENTATION:
Verifies documents for overall budgetary accuracy, consistency and uniformity in presentation and ensure comprehensiveness and compliance with formats prescribed; Cross-checks consistency of figures in tables with the text of the reports, and verifies references to other reports and documents, suggests corrections to be made to the Fund Management Officer concerned; Co-ordinates with other finance and programme staff in preparing budgets with respect to project document; Liaises with Executing Agency and UNON to obtain third party/payee details.
2. PROJECT IMPLEMENTATION:
Prepares/reviews funding documents for budget allotments, review expenditure reports from executing agencies to ensure (a) corrects account and objects of expenditure have been charged (b) validity of charges (c) availability of funds; Reviews/prepares project structure and commitments in Umoja; Reviews and process cash advances, UNDP authorizations and fund transfers to EAs, ensuring that the advances are within the approved budget and approved by Finance Management Officer (FMO); Initiate processing of cash advances and expenditures through UNON applications portal and follow up with UNON for remittances of funds and liquidation of expenditure reports; Notifies payees of status of payments and investigate complaints of non-receipt.; Assists Finance Management Officer (FMO) with regular review of UNDP Inter Office Vouchers (IOVs) to ensure that they have been properly recorded; Monitors expenditures to ensure they remain within authorized levels; Analyzes variances between approved budgets and expenditures and prepare adjustments as necessary; Assists in annual project revisions and supporting schedules; Reconciles project accounts against independent audit certificates received from executing agencies.
3. PROJECT EVALUATION AND CLOSURE:
Updates project database with relevant project information on revision/closure of project; Provides financial information required in Project Implementation Review (PIR), Mid-term review/evaluation and Terminal Evaluation; Assists in the preparation of project completion and closing revision and supporting schedules. Process disposal of non-expendable equipment in accordance with UNEP procedures before closure of projects. Prepares request for refund of unspent balances for approval by Fund Management Officer; Tracks receipt of expected income through Treasury deposit report and ensures credit is posted correctly to the proper Trust Fund.
Provides general administrative support to Fund Management Officer and other team members; Provides guidance and training to colleagues and supervise other General Service staff as required; Tracks and follow-up on administrative processes in progress; Maintains and keep up-to-date project files. Archives documentation as required, Keeps log of archived files and track of archived information. Performs other related duties as assigned. Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. Assists with visualizations and updating information material such as web pages or brochures.
Good knowledge of general administrative processes and procedures in
particular those related to programme/project administration,
implementation and evaluation; Ability to extract, interpret, analyze
and format data. Shows pride in work and in achievements; Demonstrates
professional competence and mastery of subject matter; Is conscientious
and efficient in meeting commitments, observing deadlines and achieving
results; Is motivated by professional rather than personal concerns;
Shows persistence when faced with difficult problems or challenges;
Remains calm in stressful situations. Commitment to implementing the
goal of gender equality by ensuring the equal participation and full
involvement of women and men in all aspects of work. The ability to
perform analysis, modeling and interpretation of data in support of
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others-Places team agenda before personal agenda-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
COMMUNICATION: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
High school diploma or equivalent is required. Finance related training is desirable.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
The GGST is administered to applicants when required before the administration of a written assessment and/or interview.
minimum of seven (7) years of progressively work experience in project
fund management, finance, budget, accounting and administrative work or
related area is required.
One (1) year or more of experience in data analytics or related area is desirable.
Work experience interpreting and applying administrative and financial policies is desirable.
Work experience with an Enterprise Resource Planning System (ERP) e.g. SAP is desirable
Experience with the United Nations System or similar international organization is desirable.
Experience with Global funds such as Global Environment Facility (GEF), Adaptation Fund
(AF) and/or Green Climate Fund (GCF) is desirable
and French are the working languages of the United Nations Secretariat.
For the position advertised, fluency in English is required. Knowledge
of other official United Nations languages is desirable.
NOTE: "fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "Knowledge of" equals a rating of "confident" in two of the four areas.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Appointment against this post is for an initial period of one year and may be subject to extension.
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. Applicants for General Service and related categories must be authorized to work in the country where the position is located. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel and relocation expenses incurred to take-up the appointment. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Internal Applicants – when completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Contact Us" link.
United Nations Considerations
to article 101, paragraph 3, of the Charter of the United Nations, the
paramount consideration in the employment of the staff is the necessity
of securing the highest standards of efficiency, competence, and
integrity. Candidates will not be considered for employment with the
United Nations if they have committed violations of international human
rights law, violations of international humanitarian law, sexual
exploitation, sexual abuse, or sexual harassment, or if there are
reasonable grounds to believe that they have been involved in the
commission of any of these acts. The term “sexual exploitation” means
any actual or attempted abuse of a position of vulnerability,
differential power, or trust, for sexual purposes, including, but not
limited to, profiting monetarily, socially or politically from the
sexual exploitation of another. The term “sexual abuse” means the actual
or threatened physical intrusion of a sexual nature, whether by force
or under unequal or coercive conditions. The term “sexual harassment”
means any unwelcome conduct of a sexual nature that might reasonably be
expected or be perceived to cause offence or humiliation, when such
conduct interferes with work, is made a condition of employment or
creates an intimidating, hostile or offensive work environment, and when
the gravity of the conduct warrants the termination of the
perpetrator’s working relationship. Candidates who have committed
crimes other than minor traffic offences may not be considered for
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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