Job Summary

The Head of Facilities & Security establishes procedures for maintenance, repair and/or replacement of College facilities, grounds, systems equipment, the vehicle fleet and enforces fire and safety policy and procedures.

  • Minimum Qualification: Bachelor
  • Experience Level: Senior level
  • Experience Length: 5 years

Job Description

Essential Functions
• Directs and inspects facilities for regulatory compliance;
• Assesses and monitors facility repairs to ensure cost effectiveness; establishes criteria for repair versus replacement of facilities;
• Develops and implements department’s strategic plan in accordance with College’s overall strategic plan;
• Creates, implements, and maintains department repair and capital improvement budgets; ensures compliance with budgetary constraints; and forecasts and plans facility improvements;
• Plans, develops and prioritizes projects and weekly work plans; ensures that materials are ordered, projects are designed and planned, and monies are available;
• Plans work/staff schedules; evaluates and monitors projects with regard to progress and costs.
• Coordinates and monitors status of work orders; estimates, requests, and purchases materials and equipment; and estimates labor costs;
• Maintains current knowledge in the field of facilities management/maintenance/security; establishes, implements and updates facility/security related policies and procedures; complies with federal, state and local laws and regulations; follows all safety precautions/standards and College policies and procedures;
• Represents the College and/or the department on committees and professional organization membership(s); and performs related duties as assigned;
• Ensures compliance with applicable building and safety codes, hazardous waste disposal, OSHA, hazardous materials, etc;
• Monitors campus emergencies, including equipment breakdowns, malfunctions and alarm calls;
• Manages and supervises department staff including, but not limited to, working supervisor, grounds workers, custodial staff, clerical staff, shipping and receiving and security personnel;
• Responsible for the maintenance and operation of the campus fire alarm systems and fire protection systems;
• Responsible for maintaining and updating as needed a comprehensive safety plan, a process for facilities opening and lock-down, and an emergency notification procedure;
• Verifies department employee timesheets for accuracy and compliance with college policies and procedures;
• Investigates and maintains information on all criminal activities that occur on campus;
• Responsible for security and other operational concerns for campus parking areas;
• Maintains effective communication with all City and County law enforcement officials. Investigates and reports incidents of a criminal nature to the appropriate municipal authority;
• Makes routine and scheduled foot patrols of campus buildings, grounds, and parking lots, maintaining a high degree of visibility at all times;
• Provides crowd control as required;
• Maintains confidentiality of information exposed to in the course of business regarding students, supervisors or other employees;
• Contributes to a safe educational and working environment by participating in all drills and training and being prepared to take action should a health or safety emergency occur;
• Requires the kind of teamwork, supervision, and personal interaction, that cannot be had in a home office situation; therefore, regular and predictable on-site attendance is a job requirement;
• Other duties as assigned.

Minimum Education, Skills and Abilities
• A Bachelor’s degree in engineering, construction management, or related field; five years of related experience including two years of supervisory experience, or an equivalent combination of education and experience;
• Knowledge of all phases of physical plant operation, maintenance and repair, planning, scheduling, management and administration of the plant; federal, state, and local regulation safety practices; record keeping and report writing experience;
• Technical knowledge and skills in working with air-conditioning and heating systems;
• Knowledge and experience with state and local safety, fire, construction, and public access regulations experience; an understanding of blueprints and building codes; experience developing cost estimates and budgets;
• Ability to communicate effectively utilizing interpersonal skills to maintain effective relationships with other department staff, faculty, students and the public;
• Ability to express oneself clearly and concisely in presenting ideas and concepts both in verbal and written form, including preparation of legible and accurate security reports;
• Skill in areas of budgeting and financial administration;
• General management and organizational skills necessary to administer large and diverse department;
• Flexibility and ability to cope with several tasks simultaneously are required;
• Computer literate in Windows environment;
• Must be physically and mentally fit to respond to emergency situations.

Work Environment
• May require strenuous lifting (up to 50 lbs.), bending, climbing, walking.
• Exposure to potentially hazardous chemical solutions
• Exposure to inclement weather.
• On 24-hour emergency call.

Special Requirements
• Ability to meet a flexible work schedule including evenings and weekends and available on-call for emergencies by telephone and/or cell phone.
• Subject to a criminal background check prior to employment.

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