Health Records And Information Officers 9 Positions

Migori County Public Service Board

Job Summary

Migori County Public Service Board and University of Maryland PACT TIMIZA program have a plan to recruit competent and qualified persons to fill the above vacant positions.

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements



Position summary

The HRIO will work under the overall supervision of the health facility in-charge/CCC inCharge at the Sub-County level with a dotted line to MGIC/CIHEB Kenya Strategic Information Officer. He/ She will provide day-to-day data management functions of the HIV program for the assigned facility as informed
by program priority indicator areas/targets.

Duties and responsibilities
a) Ensure complete documentation of patient files and registers including filling page summaries in all facility registers and auditing for completeness of the registers.
b) Ensure optimal use of facility EMR capturing information from registers and forms to the existing modules.
c) Manage the safety of patient information in both paper and electronic formats.
d) Facilitate management of patient filing system at the facility. This includes day-to-day retrieval of patient charts, archival and safe storage of files and registers.
e) Conduct routine data quality audit of facility records, patient beneficiary records, EMR and registers.
f) Compile and ensure timely submission of facility monthly MOH reports as well as program reports.
g) Support management of facility’s clinic appointment system by providing list of expected attendance and identifying clients who default.
h) Monitor and ensure update of facility reports in KHIS, 3PM and National Data Ware House as well as other databases as may be required by the program and MOH
i) Conduct timely facility level data analysis and implement DDIU strategies for purpose of facility data use.
j) Disseminate reports on a monthly, quarterly and on need basis to the facility multidisciplinary team.
k) Facilitate monthly update of facility walls charts as part of facility indicator progress review.
l) Support timely tracking of facility progress against allocated targets.
m) Enforce adherence to data management and data security SOP by all data handers in the facility.

Minimum Qualifications:
i. Diploma in Health Records and Information management.
ii. At least two (2) years’ experience in health records and information management in programs implementing ART and TB services.
iii. Proficiency in Microsoft Office Suite and data analysis software packages such as SPSS & Epi-Info.
iv. AMRO Certification
v. Excellent inter-personal, people management and team building and facilitation skills.

1. All applications should be submitted in a sealed A4 envelope clearly marked on the top left side indicating the reference number for position applied for and addressed to:
The Secretary/CEO
Migori County Public Service Board
P.O Box 365- 40400, Suna

2. Hand delivered applications should be dropped at the offices of the Migori County Public Service Board located at Nyamome along Namba – Masara road adjacent to Nyamome SDA church.
3. All applications should reach the Secretary/CEO Migori County Public Service Board on or before Thursday 21st January, 2021 at 5:00pm.
4. Shortlisted candidates will be required to produce their original identity cards, academic and professional certificates and testimonials.
5. For candidates to meet the requirements of chapter six of the Constitution of Kenya 2010, applicants must obtain the following clearance:
• Tax compliance certificate from KRA
• Clearance certificate from HELB
• Clearance certificate from Ethics and Anticorruption Commission (EACC)
• Certificate of good conduct from Criminal Investigation Department
• Women, People Living With Disabilities and Marginalized Groups are encouraged to apply,
• Only shortlisted and successful candidate will be contacted;
• Canvassing in any form will lead to automatic disqualification.

Migori County Public Service Board is AN EQUAL OPPORTUNITY EMPLOYER.

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