HR & Admin Coordinator at HCS Africa

Job Description The name HCS Africa is derived from carefully selected words: ‘Human’, referring to our people-oriented approach, ‘Capital’, referring to our commitment of increase in profit, and ‘Synergies’, referring to the collaborative nature of our organization. Therefore our service provisions and methodologies are wholly centered on adding value to your most important source of profit – Human Resource – and anything else in line with your business priorities which require the synergy of our partnering stakeholders.Job PurposeThe Human Resources Assistant shall be responsible for the implementation of human resources processes in support of the achievement of the organization’s objectives. S/he will provide support to Human Resources functional areas including recruitment, employee relations, performance management, benefits administration, compensation, HRIS, learning and development, and separation processes.Key ResponsibilitiesHR Records & Information Management· Maintain up to date staff data (electronic and physical files) in safe and confidential custody and in line with the data protection act. This includes updating HR databases by inputting new employee contact information and employment details.Preparation of memos and official communication for the group.Maintenance of HR records for the group.Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)Employee attendance monitoring and absence management and follow up to ensure staff timely completion of monthly timesheets as required. Payroll Processing Preparation of the payroll for all companies monthlyEnsuring statutory payments are and filed. Recruitment & Selection Draft advertisements for authorized recruitments, ensuring conformity of job advertisements to job specifications.Circulation of advertisements on various platforms.Undertake long listing of job applications and provide the longlist to support shortlistingArrange for and coordinate interviews (date of interviews, calling short-listed applicants) and ensuring all pre employment documentation is in place.Ensure records of all recruitment and selection processes of employees are correctly filedConducting reference checks for successful candidates.General HR Support ServicesDraft employment contracts, and other employee related communication in line with employee terms and conditions of employmentEnsuring that the group of companies are compliant in regards to HR and other legal business requirements.Provide clerical and administrative support to Business Unit Leads. RequirementsProfessional Qualifications Bachelors Degree in Human Resources/social sciencesCertified Human Resources Professional2 -3years’ experience in a similar roleAbility to maintain confidential information.Experience providing a high level of customer service, managing highly confidential materials and administrative tasksProficiency in computer skills: Windows, Word, Excel, PowerPoint, Outlook.Good presentation and communication skillsExcellent planning and organization skills Personal Attributes Organizational, managerial, and administrative abilitiesAbility to get on well with a diverse workforceHonesty and integrityPositive working attitude and ability to give and take instructionsAbility to work with minimum supervisionCreativity and innovation