HR ASSISTANT

• Responsibilities
• Working closely with the Human Resources Manager to ensure new employees are inducted as per the laid down procedures; organizing formal induction/re-induction sessions; drafting the induction programme, making arrangements and evaluation of the induction sessions.
• Compiling monthly payroll changes to be presented to the Finance Office to ensure timely payroll processing.
• Conducing reference checks on all selected candidates for recruitment and presenting the reports before the staff is hired or confirmed depending on the circumstances.
• Ensuring all new staff are issued with the medical scheme registration form, Group life registration and beneficiaries forms.
• Generating and distributing a variety of reports and statistical summaries regarding employee skills, pay, data, and related information.
• Informing both successful and unsuccessful applicants in writing of the panel decision.
• Keeps statistics of vacant posts, number of applicants, gender, etc., for management reports as may be required.
• Preparing advertisement of vacant posts and ensuring adherence to policies and procedures
• Prepares appointment letters.
• Preparing detailed job descriptions in collaboration with the various heads of departments and ensuring that every employee has a signed job description.
• Preparing information needed to create new employee profile and to place new employee on payroll including organizing for staff identity cards.
• Preparing interviews including formulation of interview scoresheets, calling candidates for interviews and ensuring that the interview panel is notified in good time.
• Preparing profiles for new staff to be presented to the board and for announcement.
• Preparing short listing sessions including formulation of shortlisting instruments, notifying the panel and writing the shortlisting reports.
• Supporting the HR Office in secretarial and administrative work including organizing meetings, taking minutes and generation of reports among other duties.
• Taking minutes in interviews and ensuring that the minutes are ready in good time for prompt implementation of the recommendations.
• Collecting data on payroll outputs, management and employee surveys, employment records, and exit interviews.
• Implementing relevant HR metrics in order to determine the efficiency and impact of the workforce.
• Analysing data and statistics for trends regarding recruitment practices, motivation, turnover, and compliance with employment laws.
• Optimizing and implementing new data processes and systems.
• Compiling reports of data results and presenting these to senior managers.
• Identifying short- and long-term goals to ensure top-notch employee performance.
• Recommending policies that will improve the culture within the company and suggest ways in which to hire the best candidates for the job.
• Evaluating jobs and reviewing both existing and new positions and communicating the results of this to senior management.
• Identifying why candidates and employees choose to work within a company and recommending areas in the workplace that can be improved.
• Reviewing job descriptions to impact positively on employee retention.
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Minimum Qualifications

• A bachelor's degree in human resources or business administration.
• Must have a Higher Diploma in Human Resources or CHRP.
• Member of the IHRM.
• Must have at least three (3) years' experience in a busy/reputable organization; Experience using human resource management systems (HRIS).
• Excellent research, analytical, and problem-solving skills.
• The ability to work as part of a team and independently.
• Excellent knowledge of Microsoft Office Suite, Excel, and the ability to create charts, spreadsheets, and presentations.
• Familiarity with HR operations, such as hiring, payroll, and employee benefits.
• Excellent verbal and written communication skills.
• An in-depth understanding of labour laws.
• Possess a high level of business acumen as you'll be responsible for the training and development of staff.
• Meticulous attention to detail and have excellent communication skills.
• Possess competency in a range of HR software and tools.

• Must be competent in analysing metrics to determine how they affect the business.