HR Assistant

Shalimar Flowers (K) Limited

Job Summary

To offer support to the Human Resource Officer, and staff on a range of human resource (HR) management related policies, procedure and systems.

  • Minimum Qualification: Diploma
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description/Requirements

REPORTING TO: HUMAN RESOURCE OFFICER


DUTIES AND RESPONSIBILITIES

  • Updating of Leave and Attendance Management both Hard and soft copies
  • Participating in disciplinary/ grievance hearing and writing minutes when assigned.
  • Preparation of Payroll variables/inputs for salary processing.
  • Generating daily Overtime reports and sending to respective departments for monitoring
  • Monitoring absenteeism and advising the relevant authorities for action to be taken. 
  • Ensuring employees have all statutory requirements i.e. NSSF, NHIF, KRA Pin during recruitment
  • Update of the personnel files (Appointment letters, contracts, Job descriptions, Personnel details, Leaves, Training, Disciplinary matters, NSSF cards, ID copies and confirmation letters).
  • Assisting in the recruitment process by receiving and sorting applications, planning for interviews and other selection methods, conducting background checks etc.
  • Conducting staff induction for new employees and offering support to new employees by providing adequate and timely information about the organization.
  • Assisting in planning for the logistics required in training of staff
  • Handling requests for data and information about the employees.
  • Daily attendance sport checks as directed by the HRO.
  • Verifying daily attendance must roll and time in – time out records.  
  • Generating daily summaries of attendance and forwarding the same to the HRO.
  • Employee gate passes management.
  • Follow up on all WIBA related incidences and making sure that there is adequate documentation and that the employees are updated on the progress and updating the HRO.
  • Ensure the office is kept neat, clean and orderly.
  • Acting on behalf of the HRO.
  • Any other duty that maybe assigned by the management from time to time.

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