Human Resource & Admin Officer

Job Summary

Kijani Holdings Human Resource and Admin Officer will be responsible for HR and administrative tasks and ensure policies and procedures are followed through with all staff and across all departments.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description/Requirements

REPORTING RELATIONSHIP.
The Human resource & admin officer will report to the Director of Operations.

RESPONSIBILITIES & DUTIES.
i.    Human Resources Management duties

•    Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process;
•    Sitting in the interviewing panel and assisting in selecting potential applicants based on experience, skills, and education;
•    Develop, formalize and implement the HR strategy based on the operational needs and challenges in close collaboration with the directors.
•    Drawing up plans for future personnel hiring procedures and goals;
•    Overseeing and reviewing employee safety, welfare, wellness and health procedures;
•    Organizing and managing new employee orientation, on-boarding, and training programs;
•    Updating job requirements when needed;
•    Contacting applicants references and performing background checks required by company;
•    Assist in employee’s performance appraisal and management processes;
•    Create and updating personnel database and files;
•    Explaining and providing information on employee benefits, programs, and education;
•    Covering all human resource legal compliance requirements in accordance with the applicable laws;
•    Answering employee questions and addressing employee concerns within the company;
•    Support the management of disciplinary and grievance handling processes;
•    Maintain employee records such as attendance, leave day records according to policy and legal requirements; and,
•    Negotiating salaries, contracts, working conditions or redundancy packages with staff.
•    Designs and implements office administration policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
•    Bridge management and employee relations by addressing demands, grievances or other issues.

ii.    Office Administrator duties
•    Coordinate office activities and operations to secure efficiency and compliance to company policies;
•    Track stocks of office supplies and place orders when necessary;
•    Coordinate clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, proposals, memos, and presentations;
•    Supporting the Account’s department with basic book-keeping tasks such as invoicing, handling expenses, billing cycles, monitoring accounts both receivable and payables, and budget tracking;
•    Maintaining paper work and general office files, including employee files, job files, vendor files, and other files related to the company’s operations;
•    Preparing requisitions and Purchasing office supplies, and equipment;
•    Photocopying and filing relevant documents as needed;
•    Overseeing the maintenance of office facilities and equipment;
•    Assist in planning and arranging organization events including managing caterers among other suppliers;
•    Interacts with directors and carries out their requests;
•    Managing the Managing Director’s diary;
•    Creating meeting agendas and taking minutes; and,
•    Performing other relevant duties when needed.

KEY SKILLS & COMPETENCIES:
•    Very proficient with the Kenya Employment laws and policies;
•    Great communication and interpersonal skills;
•    Good listener, critical thinker and ethical judgment;
•    Ability to evaluate the skills required in the organization in order to select the right person for a specific job;
•    Strong negotiation and mediation skills;
•    Good social perceptiveness;
•    Ability to work methodologically while still being able to multi-task;
•    Organizational skills and ability to manage tight deadlines;
•    Self-starter who works well with minimal supervision;
•    Creative and adaptable; and,
•    Team player.

ADDITIONAL SKILLS AND BEHAVIOUR TRAITS:
•    Flexible and ready to work well in other roles;
•    Able to practice confidentiality
•    Must have high integrity
•    Must be disciplined and capable of taking instruction
•    Results oriented; and.
•    Energetic.

MINIMUM QUALIFICATIONS:
•    Minimum of A degree in Human Resource Management or any related field;
•    Must be member of any relevant human resource profession body
•    At least 5 years’ experience in a Human Resource & Administrative role in SME’s. Reason for this is due to the additional responsibilities.
•    Experience in implementation, follow through & adaptation of policies and Standard Operation Procedures (SOP).
•    Experience in working with Human resource systems. Reason for this is due to the fact that we are implementing HR systems.
•    High degree of integrity.
•    Set salary range of a gross of between Ksh 60,000 and Ksh 70,000. Negotiable based on the level of experience that the candidate will have.

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