Human Resource Manager

JOB DESCRIPTION

Job Title Human Resource Manager

Department   Human Resource & Administration

Position Reports to  Managing Director 

Position supervises

• Assistant Human Resource Manager 

• Human Resource Officer(s)

• Human Resource Assistant(s)

Purpose of the Job

Ensure day to day smooth HR operations and continuous availability of a competent workforce through enhancement of knowledge, skills, career development and performance based reward systems. Oversee planning of programs and processes designed to improve employee welfare as well as maintaining vital employee records. Compliance with the Law, company policies and procedures and the standards. 

Duties and Responsibility

The job holder’s duties and responsibilities are outlined as follows:

 Incharge of the implementation of the HR strategy through implementing various HR Initiatives and keeping all stakeholders informed;

 Delivery of end to end HR Services and standardize processes across the company;

 Ensure implementation of  the recruitment procedure in a fair and credible manner as per the company policy and by conducting competency based interviews;

 Ensure the On-boarding and induction process within the company as per the company policies and procedures;

 Ensure all employees in the company have a valid contract of employment;

 Ensure that all employees within the company have a well-defined and relevant Job Description and when transferred from one job to another, they are issued with the Job Description for the new job or position;

 Attend to disputes, grievances, Internal Complaints and concerns from the Committees in the company;

 Oversee that all disciplinary cases are handled properly, in accordance with the Law and in a timely manner;

 Ensure that employees undergoing disciplinary procedure shall be handled in a dignified manner and served with all documentation as guided by the Law and company set procedure up to the end;

 Conducting Exit interviews, coordinating the employee’s exit from the company and tracking status of full & final settlement of final dues;

 Ensure maintenance of accurate and proper human resource record management pertaining to and not limited to employee’s Personnel Files, Attendance data, Leave data, Salary payments, disciplinary action and procedure, contract of employment among others while ensuring easy retrieval;.

 Implement PIP (Performance Improvement Plan) for employees on extension of probation during the year and for all the employees not meeting the set performance target and expectations;

 Ensure compliance with all the statutory and HR audits including but not limited MPS, Global Gap, Rainforest, ETI, KFC, among others in the industry and workplace audits.

 Direct change management to ensure internal HR transformation;

 Ensure compliance of all company set procedure and systems including proper documentations;

 Review the tracking and controlling of overtime 

 Ensure adequate training on Human Resource Policies and Procedures is planned and rolled out;

 Discuss with the assistant HRM all maters HR including recruitment and staffing, labor and employee relations, compensation, and benefits Administration, performance management, welfare programs among others;

 Managing disciplinary procedure as guided by the Law while ensuring that staff separation processes is conducted in a fair and dignified manner and within the set time limit;

 Ensure compliance with all the Kenya Laws including but not limited to Constitutions of Kenya, Labour Laws, ILO Laws, Data protection Act;

 Enforcing compliance of all the company policies and procedures in the company;

 Coordinating HR program evaluation, organizational assessments, and human Resources surveys through preparation of HR reports;

 Conducting training needs analysis for all departments and analyze departmental training;

 Oversee implementation of HR Management Information Systems that will provide current information to management through centralized personnel records employee including CV databases and job applicant tracking system;

 Oversee the registration and monthly filling of staff statutory returns to KRA, NSSF, NHIF, NITA, monthly and annual labour report for the labour office and NEA among others is done in a timely manner;

 Enforcing statutory compliance including any changes in legislation affecting PAYE, NSSF, NHIF, NITA etc;

 Oversee statutory compliance on the casuals master roll and ensure that the casual employees are paid in time;

 Manage the EHS team to ensure occupational safety and health is enhanced and that the company is compliant as per the Law;

 Ensure high level of confidentiality of all HR information that you are privileged to have access to. Disclosure of such information to a third party contravenes the Non-disclosure agreement that you signed and Data protection Act 2021 Law;

 Prepare weekly summarized report of the week and submit to the MD on a weekly basis;

 Prepare and submit monthly report to the MD;

 Perform any other relevant duty as assigned from time to time;

Job Specifications

The job holder must possess:

 Bachelor’s Degree in Human Resource Management, Business Studies;

 Membership to IHRM;

 Practicing Certificate

 8 years working experience with 3 years management experience;

 HR Law qualifications will be an added advantage 

Key Skill & Competences

• Sound knowledge of labour laws;

• Good interpersonal and communication skills - verbal and written

• Sound knowledge of a broad range of human resource management practices;

• Ability to analyse and assess training and development needs;

• Working knowledge of enforcement of policies and procedures 

• Knowledge in performance management systems and processes;

• Knowledge of computerized information systems used in human resources applications;

• Strong communication and interpersonal skills;

• Staff management skills including training and staff development experience;

• Ability to work independently as well as a team.

• Report writing and reporting

• Honesty, Reliability and Dependability

• Able to anticipate, identify and solve problems