Job Summary

The Human resource officer is responsible for the human resources management of the organization and for general administrative matters including administrative policies and operating procedures.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

REPORTING LINES: DIRECTOR/EXECUTIVE DEVELOPMENT OFFICER

Job Purpose

•    The Human resource officer is responsible for the human resources management of the organization and for general administrative matters including administrative policies and operating procedures.
•    The Manager is proactive in developing human resources policies, and in monitoring staff morale to ensure that the company remains a good employer, competitive in the market place and at the same time ensuring that Performance Management is used as a tool that enhances efficiency and effectiveness in achieving value for money. 
•    The Manager keeps up to date in understanding the labor market and recommends appropriate action for the firm’s human resources and recruitment practices. 
•    The Manger promotes efficiency and effectiveness of administrative services and introduces and monitors administrative service performance standards of the organization. 
•    Teamwork and more effective collaboration across departments are to be supported by administrative procedures that are efficient and delegation of appropriate authority to all staff

Key duties and Responsibilities
•    Developing and implementing a human resources plan for the organization derived from the organization’s strategic plan
•    Reviewing and recommending changes to the human resources policies and procedures to conform to the labor laws and needs of the organization.
•    Acting as the HR Business Partner to the organization, ensuring that all departments’ HR needs and programs are aligned to the HR plan
•    Identifying with other managers/supervisors the need for new staff to respond to the changing demands in the organization
•    Advising on job descriptions and qualifications for positions and instituting a procedure for regularly reviewing and updating them
•    Coordinating the recruitment process, ensuring that procedures followed are fair and transparent, and arranging for appropriate orientation of new staff.
•    Developing and executing programs: talent management including mnitoring and career development
•    Ensuring that the performance appraisal system is maintained and operational; leading and coordinating the annual performance appraisal process in liaison with all department heads, compiling performance appraisal reports for all employees and ensuring proper filing. 
•    Developing staff training and development plan; Identifying training needs of staff and organizing relevant courses using a systematic training and development plan
•    Overall responsibility for ensuring that the organization complies with the labor laws and keeps abreast of any changes in legislation, policy and practice.
•    Overall responsibility for ensuring that the organization complies with the labor laws and keeps abreast of any changes in legislation, policy and practice.
•    Striving to achieve effective working relationships between staff and stimulates teamwork and collaboration across the organization.
•    Conducting periodic employee satisfaction and engagement surveys and advising accordingly on measures to take in increasing motivation and engagement levels.
•    Ensuring that grievances, complaints and discipline and are handled in accordance with laid down procedures and laws
•    Developing and implementing an effective HR Management Information Record System for all staff.
•    Ensuring that proper human resource files are maintained on all staff members and that the filing system adequacy protects the privacy of individuals.
•    Assisting in termination of contracts, conducting exit interviews and ensuring that all proper procedures are followed at the end of contractual relationships with staff.
•    Implementing policies and procedures on staff insurance, medical, terminal benefits and other allowances.
•    Sitting in various committees that may be set up from time to time
•    Support the management of disciplinary, grievance issues and implement disciplinary procedures
•    Promote equality and diversity as part of the culture of the organization
•    Administer payroll and maintain employee records
•    Undertake any other duties assigned to you by the management in line with your profession and expertise

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