Basic Function of the Position:
USAID/KEA is the second largest USAID Mission in the world. USAID/KEA’s Executive Office Human Resources Team (HRT) provides the full range of HR management services and personnel support to the staff of two Missions- USAID/Kenya and East Africa (USAID/KEA) and USAID/Somalia. The Human Resources Team consists of seven (7) Cooperating Country National (CCN) positions and one Eligible Family Member (EFM) position. The current client universe for these two Missions consists of a total of 397 employees (54 U.S. Direct Hires -USDH, 25 expatriate U.S. Personal Services Contractors-USPSCs and 1 off-shore Third Country National (TCNPSC) along with 18 locally hired USPSCs and 299 CCNs). This universe is anticipated to increase over the next year to nearly 420 employees.
The incumbent is a member of the HR Team and works under the overall supervision of the Deputy Executive Officer. The Human Resources Assistant (EFM) will in collaboration with the HR Specialist (CCNPSC Support) and the Human Resources Assistant (Recruitment & Benefits) as well as the HR Specialist (American Support) support all phases of the recruitment processes for the USAID/Kenya and East Africa Mission and the Somalia Mission. S/he will provide timely responses to non-technical questions within prescribed guidelines in relation to recruitment. Duties include but are not limited to drafting and posting solicitations, receiving and screening applications, setting up Technical Evaluation Committee (TEC) meetings, arranging interview appointments for candidates, administering written technical tests, and is responsible for maintaining recruitment files and HR records. He/she performs various HR functions and provides support to HR Unit as required.
Qualifications and Evaluations
EXPERIENCE: Minimum of two (2) years of progressively responsible experience working in the field of human resources, business administration, or general management at an International Organization, Non-Governmental Organization, Embassy or Donor Agency.
JOB KNOWLEDGE: The HR Assistant will have good working knowledge of HR concepts, principles and best practices as well as demonstrable knowledge of recruitment processes in a fast-paced complex environment. The position requires a good knowledge of standard personnel practices applicable to the full spectrum of personnel management from recruitment through retirement. The incumbent must have a good understanding of general document preparation, as well as a general knowledge of office administrative procedures and practices. The incumbent should have a good working knowledge of file management, mail handling, and correspondence formatting. S/he and will bring a solution-oriented approach to address recruitment challenges.
At least two (2) years of University or Collegiate studies in Business Administration, Human Resources, Project Management, Social Science or related studies is required.
LANGUAGE: English level IV (Fluent) Speaking/Reading/Writing is required. Excellent oral/written communication skills and the ability to draft formal documents/correspondence is required.
SKILLS AND ABILITIES: The HR Assistant must demonstrate excellent interpersonal and communication skills as well as the ability to work effectively (individually with little supervision and as part of the Human Resources team) in a fast-paced multicultural environment. S/he will have strong attention to detail and organization skills to handle and prioritize high volume requests in an effective and timely manner as well as the ability to adapt quickly to changing demands. The incumbent will have outstanding customer service/problem solving skills with a positive ‘can-do’ approach to work. Proficiency in the use of Human Resources Management Information Systems (HRMIS), Microsoft Office Suite (MS Word, Excel, PowerPoint) and email/internet is required.
All applicants under consideration will be required to pass security certifications.
Equal Employment Opportunity (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.