Inventory Controller, MMD Administration at Aga Khan University Hospital

Job Description

Aga Khan University Hospitals in Karachi, Pakistan and Nairobi, Kenya are private, not-for-profit institutions providing high quality health care. The Main Hospitals serve as the principal sites for clinical training for the University’s Medical Colleges and Schools of Nursing and Midwifery in Pakistan and East Africa. Our Vision of Aga Khan University Hospital, Nairobi is to be the premier, tertiary, teaching and referral health care facility in sub-Saharan Africa. ​For over fifty years, Aga Khan University Hospital, Nairobi (AKUH) has been taking care of families in East Africa. As a private, not-for-profit hospital, we strive to provide access to quality healthcare to all who need it. At AKUH, patients are our first priority. Our team of medical professionals, faculty and staff are here to provide you and your loved ones with the highest standards of healthcare. We are committed to working together to ensure that you and your family receive outstanding medical services, first-rate facilities and compassionate care. The Aga Khan University Hospital, Nairobi has set the standard for comprehensive healthcare and modern medical education in East Africa. Our dedicated staff, advanced facilities and state-of-the-art technologies have earned the hospital great reputation as a leading medical institution and teaching hospital in the region, and beyond. Patients benefit from our unique team-based approach to car​e, which enables you to benefit from the diverse expertise of our entire team of medical professionals. As the teaching hospital for Aga Khan University’s Medical College and School of Nursing and Midwifery, we practice an evidence-based approach to medicine, driven by the cutting-edge research conducted by our experienced faculty members. Our approach to care is guided by our core principles of Quality, Access, Impact and Relevance.​

Job Purpose

To manage inventory effectively and efficiently within the PSCMD satellites stores and supply centers to ensure continuity of supplies by close monitoring of stock movement and levels and by also appropriately planning staff work schedule to achieve departmental and institutional goals and objectives.

Key responsibilities

Administration

Assist end users to get alternative products for items that are out of stock. Ensure timely submission of invoices received at theatre satellites. Attend theatres user committee meetings and follow through closure of supply chain agenda issues. Support the PSCMD Satellites Supervisor in the daily operations.

Quality Control

Confirm order requests from various sub stores Verify medical surgical items and direct delivery items billed to patients Monitor Stock Issue and charges as well as monitoring pending material requests and follow-up on closure for declined requests Ensure items issued are accurately and timely posted and timely submission of invoices received

Coordination

Support relevant user departments with quotations of new product requests Coordinate with purchasing dept. to ensure on-time delivery of items requested by end users Co-ordinate with the main warehouse to ensure timely deliveries to the sub stores Co-ordinate deliveries from the main warehouse to various sub stores within the Hospital

Financial Management

Ensure Optimum stock levels across the Hospital satellites locations. Ensure Minimal stock variances and monitor stock to ensure no expiries. Monitor and identify obsolete items and subsequently facilitate return to supplier. Share with end user slow moving non-stock items for consumption

Reporting

Ensure Optimum stock levels across the Hospital satellites locations. Ensure Minimal stock variances. Monitor stock to ensure no expiries. Monitor with end-user slow moving non-stock items for consumption Monitor and identify obsolete items and subsequently facilitate return to supplier

Qualifications, Experience and Skills required

Diploma in Supply Chain Management. A degree will be an added advantage 2 years’ work experience in the field of supply chain management Proficiency in MS Office – MS Excel, MS word, MS PowerPoint, etc. Experience in Inventory Control systems Membership with KISM/ CIPS or any other relevant professional body Business letters & report writing skills Excellent interpersonal and communication skills; Excellent telephone handling skills Leadership skills; attention to detail. Good organization and administrative skills Ability to work independently and in a team