Legal Assistant

Office of the Controller of Budget (OCOB)

Job Summary

This position is responsible for implementing legal, governance and advisory policies and guidelines for the directorate

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

The Office of the Controller of Budget (OCOB) is an independent office established under Article 228 of the Constitution of Kenya, 2010.

Pursuant to Article 252 (1) (c) of the Constitution, the OCOB seeks to recruit highly qualified and competent staff to fill the following vacant positions.

Job Title
Legal Assistant
Grade
COB 7
Corporation/Organization
Office of the Controller of Budget
Directorate
Legal Services
Department
N/A
Division
N/A
Section / Unit
N/A
Location / Work Station
Headquarters
Reporting Relationships
Reports to Legal Officer
Direct Reports N/A
Indirect Reports N/A

Job Purpose
This position is responsible for implementing legal, governance and advisory policies and guidelines for the directorate

Key Responsibilities/ Duties / Tasks

I. Managerial / Supervisory Responsibilities

N/A

II. Operational Responsibilities / Tasks
a) Retrieves information and documents for legal staff
b) Gathers information and keeps record of legal documents
c) Organizes paper and electronic files, scanning, indexing, coding and labelling tasks
d) Completes research for legal staff, draft correspondence, summarize records and findings and write briefs, petitions and other legal documents
e) Implements work plans and budgets for the department
f) Assists in drafting contracts for the office of the Controller of Budget
g) Assists in drafting gazette notices for publication
h) Assists in drafting memorandum of understanding and agreements with other organizations
i) Maintains and updates law libraries, literature and documentation.
j) Coordinates and schedule appointments and meetings for the Directorate
k) Prepares legal documents for court proceedings Job Dimensions:

I. Financial Responsibility N/A
II. Responsibility for Physical Assets Responsible for the personal assets assigned by the office of the Controller of Budget as per office’s asset register

III. Decision Making / Job Influence
Operational

IV. Working Conditions Is exposed to minimum disagreeable conditions. The jobholder has normal office facilities which include own office with desk and access to a telephone.

Job Competencies (Knowledge, Experience and Attributes / Skills)
Academic qualifications Bachelor’s Degree in Law from a recognized university Professional Qualifications / Membership to professional bodies N/A

Previous relevant work experience required.
Two (2) years of relevant work experience from a reputable organization

Functional Skills, Behavioral Competencies/Attributes:
a) Knowledge of national development policies, goals and objectives
b) Proficiency in computer applications
c) Knowledge of the budget process
d) Knowledge of the Constitution of Kenya 2010
e) Knowledge of the Controller of Budget Act 2016
f) Knowledge of Public Finance Management Act 2012 and Public Finance Management Regulations, 2015
g) Knowledge of County Governments Act 2012 h) Knowledge of Intergovernmental Relations Act, 2012
i) Communication and Interpersonal skills j) Resource management skills
k) Meet the requirements of Chapter Six of the Constitution of Kenya 2010


TERMS AND CONDITIONS OF SERVICE
The terms of service for each position are as specified in the Job Description. Successful candidates will be offered a competitive remuneration package.

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