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Manager, Human Resource & Administration

Kenya National Commission for UNESCO

Human Resources

Government KSh Confidential
New
3 weeks ago

Job Summary

The Manager, Human Resource & Administration is responsible for ensuring availability of competent and adequate personnel across all the departments and branches of the Commission to meet its objectives.

  • Minimum Qualification:Bachelor
  • Experience Level:Management level
  • Experience Length:10 years

Job Description/Requirements

The Kenya National Commission for UNESCO is a State Corporation established under the KNATCOM Act of 2013 (Revised 2014), to promote Kenya’s national interests in UNESCO and UNESCO’s international interests in Kenya, regionally and globally in the areas of education, sciences, culture, and communication and information.

To enable it to fulfil its mandate, the Commission wishes to recruit dynamic, result-oriented, and self-driven persons to fill the following vacant positions specifically under the terms and conditions advertised:

JOB SPECIFICATIONS AND PERSON SPECIFICATIONS FOR VACANT POSTS

6. MANAGER, HUMAN RESOURCE & ADMINISTRATION KNC 4 -1 POST

Job Title
Manager, Human Resource & Administration
Grade
KNC 4
Place to Work
Nairobi
Reports To
Director Corporate Services
Purpose of the Job
The Manager, Human Resource & Administration is responsible for ensuring availability of competent and adequate personnel across all the departments and branches of the Commission to meet its objectives. He/She is responsible for management of the Human Resource Function; including formulation, periodic review and implementation of HR policies; compensation and benefits; staff training and development (competent and productive workforce); employee industrial relations; and performance management.
Remuneration
Gross pay Ksh. Gross pay Ksh. 235,789.00 - 305,522.00
Leave allowance –30% Basic Salary
Medical Allowance - As per KNATCOM Medical Scheme
Group Life & Accident Cover - As per KNATCOM Medical Scheme
Terms
Permanent and Pensionable

a) Job Description
The Manager Human Resources & Administration is responsible for the following functions:
i. provide professional leadership in the development and implementation of Human Resource plans and budgets, outlining activities to be undertaken, resource requirements, key performance measures and indicators as well as expected outcomes;
ii. conduct workforce analysis, determine optimum staff requirements and design organizational structure that maximizes synergies across functions to support the implementation of the Commission’s strategic plan;
iii. conduct job analysis in order to develop job descriptions and competency profiles to facilitate Human Resource planning, staff recruitment and selection, performance management, training and development, job evaluation and pay structure design as well as career planning;
iv. coordinate the recruitment and selection process in order to ensure that KNATCOM has a critical mass of qualified Human Resource with the required competencies necessary for implementation of departments strategic management plans;
v. assess training needs analysis and baseline attitude surveys in order to design and implement relevant training programmes aimed at building capacity by equipping staff with the necessary knowledge, skills and behaviour characteristics in line with the strategic plan;
vi. coordinate implementation of the performance management system and ensure that individual and team performance is continuously monitored and measured against realistic but challenging targets aligned to the strategic direction by clearly defining performance measures and indicators, expected timeframe as well as resource requirements;
vii. ensure timely and accurate processing of the payroll;
viii. implement and maintain an effective human resource management information system;
ix. oversee proper maintenance, storage and security of personnel records to ensure integrity of data and information related to human resource development programmes;
x. coordinate resolution of employee grievances and disciplinary cases, recommending appropriate action to resolve problems as well as assisting employees to find satisfactory solutions to personal problems through counseling services;
xi. administer provision of employee medical and insurance packages including workers’ compensation through the appropriate benefit schemes such as NHIF, NSSF, and other employee welfare programmes;
xii. develop and implement human resource policies and procedures aimed at enhancing workplace relations in order to gain employee commitment and improve morale by ensuring that employees are treated fairly, uniformly and equitably;
xiii. confer with relevant professional bodies and government agencies on the interpretation and application of particular human resource management regulations that apply to a public sector organization;
xiv. develop, implement and evaluate staff career and succession plans, progression and development to ensure staff attraction, retention, motivation and job satisfaction; and

b) Duties and Responsibilities
Duties and responsibilities will entail:

i. providing professional leadership in the development and implementation of human resources plans and budgets, outlining activities to be undertaken, resource requirements, key performance measures and indicators as well as expected outcomes;
ii. conducting workforce analysis, determine optimum staff requirements and design organizational structure that maximizes synergies across functions to support the implementation of the commission’s strategic plan;
iii. analyzing organizational structures, business processes and workplace relationships in order to eliminate hierarchical layers and strengthen opportunities for increased collaboration through flexible work teams;
iv. conducting job analysis in order to develop job descriptions and competency profiles to facilitate Human Resource planning, staff recruitment and selection, performance management, training and development, job evaluation and pay structure design as well as career planning;
v. coordinating the recruitment and selection process in order to ensure that the commission has a critical mass of qualified human resources with the required competencies necessary for implementation of departments strategic management plans;
vi. assessing training needs analysis and baseline attitude surveys in order to design and implementing relevant training programmes aimed at building capacity by equipping staff with the necessary knowledge, skills and behaviour characteristics in line with the strategic plan;
vii. coordinating the implementation of the performance management system and ensure that individual and team performance is continuously monitored and measured against realistic but challenging targets aligned to the strategic direction by clearly defining performance measures and indicators, expected timeframe as well as resource requirements;
viii. overseeing the implementation of an effective Human Resource management information system for monitoring, tracking and evaluating employee activities including staff training, performance management, medical, pension and welfare programmes;
ix. overseeing proper maintenance, storage and security of personnel records to ensure integrity of data and information related to Human Resource development programmes;
x. coordinating resolution of employee grievances and disciplinary cases, recommending appropriate action to resolve problems as well as assisting employees to find satisfactory solutions to personal problems through counseling services;
xi. administering provision of employee medical and insurance packages including workers’ compensation through the appropriate benefit schemes such as NHIF, NSSF, and other employee welfare programmes;
xii. developing and implementing Human Resource policies and procedures aimed at enhancing workplace relations in order to gain employee commitment and improve morale by ensuring that employees are treated fairly, uniformly and equitably;
xiii. conferring with relevant professional bodies and government agencies on the interpretation and application of particular Human Resource management regulations that apply to a public sector organization;
xiv. developing, implementing and evaluating staff career and succession plans, progression and development to ensure staff attraction, retention, motivation and job satisfaction; and
xv. any other duties as may be assigned.

c) Requirements for Appointment
For appointment to this grade a candidate must have:

i. a minimum period of ten (10) years relevant work experience four (4) of which should be in supervisory role in comparable and relevant position.
ii. A minimum of Master’s Degree in Human Resource management, social sciences, Arts, Government, Political Science or Public Administration or equivalent qualification from a recognized institution;
iii. Bachelor’s Degree in Human Resource management, social sciences, Arts, Government, Political Science or Public Administration or equivalent qualification from a recognized institution;
iv. leadership course or its equivalent lasting not less than four (4) weeks;
v. membership of the institute of Human Resource management;
vi. proficiency in computer applications;
vii. demonstrated results in work performance;

d) Key Competencies and Skills
i. Communication skills,
ii. Problem solving skills,
iii. Analytical skills,
iv. Strategic and innovative thinking
v. Negotiation and Mediation skills,
vi. Mentorship and coaching skills

HOW TO APPLY

1. Access and apply online via KNATCOM website at www.unesco.go.ke/careers
For details of the job description and skills, please visit the Commission’s website: www.unesco.go.ke/careers
All applications should reach the Commission on or before 13th October 2022 at 5.00 pm.

Note:
(i) Only shortlisted and successful candidates will be contacted.
(ii) Kenya National Commission for UNESCO is an Equal Opportunity Employer.
(iii) Successful candidates will be required to fulfill the requirements of Chapter Six of the Constitution.

SECRETARY GENERAL/CEO
Kenya National Commission for UNESCO
KNATCOM IS ISO 9001:2015 CERTIFIED

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