Manager, Legal Services & Corporation Secretary

Kenya Universities and Colleges Central Placement Service

Job Summary

Responsible for the overall management and administration of the legal function in formulation and review of legal policies, strategies and procedures, contract management system, litigation, compliance with legal and regulatory frameworks, management of legal risks, providing company secretarial services to the Board, advising the Placement Service on legal matters as well as implementing good corporate governance practices.

  • Minimum Qualification: Bachelor
  • Experience Level: Management level
  • Experience Length: 10 years

Job Description/Requirements

The Kenya Universities and Colleges Central Placement Service is a State corporation established under the Universities Act, 2012 to coordinate the placement of Government-sponsored students to universities and colleges, among other functions.

The Placement Service invites applications for the following positions.

II. MANAGER, CORPORATION SECRETARY AND LEGAL SERVICES, JOB GRADE KUCCPS 3 (Ref. Code KUCCPS 050/21)

Reporting to the CEO, the job holder is responsible for the overall management and administration of the legal function in formulation and review of legal policies, strategies and procedures, contract management system, litigation, compliance with legal and regulatory frameworks, management of legal risks, providing company secretarial services to the Board, advising the Placement Service on legal matters as well as implementing good corporate governance practices.

a) Key Responsibilities
Duties and responsibilities at this level will entail: -

(i) Coordinating compliance with statutory , legal and regulatory frameworks to ensure the Service is guided by law in its operations;
(ii) Providing legal expertise in the preparation of legislative proposals and the strategic planning process to ensure strategic objectives are informed by the applicable legal and regulatory frameworks;
(iii) Overseeing the litigation matters for centralised management of cases;
(iv) Overseeing formulation of contract management processes for the effective implementation of contracts;
(v) Directing legal research on legal matters to remain abreast with emerging legal matters;
(vi) Liaising with the office of the Attorney General on legal matters of mutual concern;
(vii) Overseeing the carrying out and implementation of findings and recommendations of governance assessment and external and internal legal audits;
(viii) Directing, formulating and controlling legal procedures and processes and good corporate governance procedures;
(ix) Liaising with the functional units on queries or legal matters that should arise that relate to the Placement Service’s affairs;
(x) Overseeing the provision of Company Secretarial services to the Board through coordination of preparation of Board agenda and papers by Heads of Departments and Sections and arrangement of Board and Board Committee Meetings;
(xi) Coordinating identification of legal risks and development of mitigation strategies to minimise exposure;
(xii) Overseeing implementation of circulars on governance for compliance and efficient service delivery;
(xiii) Advising the Corporation on matters to proceed in court and those to be handled out of court;
(xiv) Ensuring timely compliance with rules and regulations affecting the Placement Service, including the Code of Conduct and Ethics
(xv) Attending to all legal matters of the Placement Service including advising, vetting and drafting of legal agreements in relation to the Placement Service’s operations;
(xvi) Overseeing execution of Court judgments entered against the institution;
(xvii) Providing of day to day legal and regulatory support to the functional areas covering general compliance queries and reviews;
(xviii) Coordinating the development and execution of the departmental budget for prudent resource utilization.

b) Minimum Requirements
For appointment to this grade, an officer must:-

(i) Have a minimum of ten (10) years in relevant work experience and at least five (5) years in supervisory role in the Public or Private Sector;
(ii) Have a Bachelor of Laws degree from a recognized institution;
(iii) Have a Master’s Degree in any of the following disciplines; Law, Business Administration, Public Administration, or equivalent qualifications from a recognized institution;
(iv) Have a postgraduate Diploma in Legal Studies from the Council of Legal Education;
(v) Be admitted as an Advocate of the High Court of Kenya;
(vi) Have a certificate in Leadership course lasting not less than six (4) weeks from a recognized institution;
(vii) Be a certified Public Secretary (K) or its equivalent qualification from a recognized institution;
(viii) Be proficient in computer applications;
(ix) Fulfill the requirements of Chapter Six of the constitution; and
(x) Demonstrate competence in work performance.


Application Procedure
Applications MUST be submitted online through the Placement Service careers portal careers.kuccps.net. Interested applicants are required to create a profile and attach copies of their CV, academic certificates, clearance certificates and testimonials before applying.
The application deadline is August 12, 2021 at 5.00pm.

Important Notice!
The Kenya Universities and Colleges Central Placement Service (KUCCPS) wishes to advise the public that:

•    KUCCPS does not solicit money for its recruitment processes including short-listing, interviews, background and/or medical check-ups. Applicants are advised not to send money to any individual or agency purporting to act on behalf of KUCCPS in relation to this recruitment. KUCCPS will not be responsible for any loss of money or theft which may result from such fraudulent activities.
•    Applicants should beware of fraudulent online recruitment pages and social media sites.
•    Providing false, misleading or inaccurate information on the application, the resume or during an interview constitutes grounds for disqualification or termination if already hired.

If you would like to report any suspected fraudulent activity in relation to this recruitment, please send an email to integrity@kuccps.ac.ke.

The Placement Service is an equal opportunity employer. Persons with disabilities, women and applicants from marginalised regions are encouraged to apply. Canvassing will lead to automatic disqualification. Providing false, misleading or inaccurate information on the application, resume or during an interview constitutes grounds for disqualification, or termination if already hired.

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