Office Administrator

Kenya Forestry Research Institute (KEFRI)

Job Summary

The Institute wishes to recruit dynamic, result-oriented and self driven persons to fill the above vacant position.

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

Kenya Forestry Research Institute (KEFRI) is a State Corporation established in 1986 with obligation to undertake forest research, generate and promote improved technologies for sustainable management, conservation and development of forest and allied natural resources.

JOB DESCRIPTIONS AND PERSON SPECIFICATIONS FOR VACANT POSTS

21. OFFICE ADMINISTRATOR: KEFRI 7

a) Duties and Responsibilities

• Attending to visitors/clients;
• Handling telephone calls, customer inquiries and complaints/compliments;
• Ensuring security and confidentiality of office records, equipment and documents;
• Maintaining office diary;
• Record keeping for correspondences and file movement;
• Managing office protocol and etiquette;
• Coordinating the general administration of the respective office;
• Coordinating schedule of meetings and appointments;
• Coordinating travel arrangements;
• Coordinating appointments and travel itineraries;
• Preparing responses to routine correspondence;
• Monitoring procedures for record keeping for correspondences; and
• Any other duty as assigned from time to time.

b) Requirements for Appointment

i. Kenya Certificate of Secondary Education (KCSE) minimum grade C+ (C plus) or its equivalent qualification from a recognized institution;
ii. Bachelors degree in Secretarial Studies or any other equivalent from a recognized Bachelors degree in Secretarial Studies or any other equivalent from a recognized institution;institution;
iii. Proficiency in computer applications; and in computer applications; and
iv. Diploma/ Higher Diploma in Secretarial Studies from a recognized institution;
OR
Have
Have passed the following examinations from the Kenya National Examinations passed the following examinations from the Kenya National Examinations Council (KNEC);
• Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
• Shorthand III (100 w.p.m);Shorthand III (100 w.p.m);
• Business English III/Communications II;English III/Communications II;
• Office Management III/Office Administration and Management III;Office Management III/Office Administration and Management III;
• Secretarial Duties II;Secretarial Duties II;
• Commerce II;Commerce II;

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