Office Administrator

Confidential

Admin & Office

Energy & Utilities KSh Confidential
2 months ago

Job Summary

The office administrator will be responsible for performing oversees operations across the organization’s office. They are responsible for welcoming visitors, coordinating meetings, appointments and directing various administrative projects. The ideal candidate should be competent in prioritizing and working with little supervision. They should be self-motivated and trustworthy.

  • Minimum Qualification:Diploma
  • Experience Level:Mid level
  • Experience Length:3 years

Job Description/Requirements

PRIMARY RESPONSIBILITIES:

  • Welcoming visitors and directing them to the relevant office/personnel.
  • Coordinating office activities and operations to secure efficiency and compliance to company policies
  • Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
  • Keep stock of office supplies and place orders when necessary
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Support budgeting and bookkeeping procedures
  • Create and update records and databases with personnel, financial and other data
  • Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.


REQUIREMENTS AND SKILLS:

  • Proven experience as an office administrator, office assistant or relevant role
  • Outstanding communication and interpersonal abilities
  • Excellent organizational and leadership skills
  • Familiarity with office management procedures and basic accounting principles
  • Excellent knowledge of MS Office and office management software (ERP etc.)
  • Qualifications in secretarial studies will be an advantage

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