Office Administrator II – 35 Posts

Job Description

The National Social Security Fund is a friendly service organization which exists for the public good. It offers social protection to all Kenyan workers. We provide social security protection to workers in the formal and informal sectors.

Job Grade: NSSF Grade 8 

Location: Head Office/ Field Offices

Summary

This is the entry grade for degree holders in this cadre. An officer at this level will work under the supervision of a senior officer.

Duties & Responsibilities

Specific duties and responsibilities at this level will entail;

Preparing and processing documents;

Composing correspondences for the respective Officer’s signature;

Formatting, proofreading and assembling correspondence reports;

Arranging for photocopies and telephone ‘callbacks’ where necessary;

Screening and forwarding calls, re-routing calls, taking messages and scheduling appointments;

Maintaining the Officer’s diary, coordinating schedules of meetings, appointments, arranges meeting venues and prepares meeting files;

Managing clients’ hospitality and providing backup data as needed;

Responsible for the filing and retrieval system;

Management of office materials and stationery through purchase requisition, and managing imprest for office use; and

Ensuring the security of office records, equipment and documents including classified materials.

Requirements for Appointment

For appointment to this grade, an officer must have:

Bachelors’ Degree in Secretarial Studies or related field from a recognized institution; and

Proficiency in computer applications.

Method of Application

Submit your CV, copies of relevant documents and Application to:

The Managing Trustee/CEO

National Social Security Fund (NSSF)

PO. Box 30599 – 00100 NAIROBI

Closing Date : 9 September. 2024