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Office Administrator - Mombasa

Job Summary

Reports to Human Resource & Administration Manager. Should have worked in Office Administration in the Mid level or senior level management.

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description

Responsibilities

  1. Play a significant role in managing the administration department.
  2. General office maintenance and timely reporting  for staff members
  3. Management of petty cash issuance and records
  4. Liaise with accounts department regarding payments of all invoices from vendors, ensure up to date of statutory compliance of trading licenses, insurances and other documentation
  5. Monitoring/issuance /Recording of company resources and gadget assigned
  6. Through back checks to ensure that the reception desk is not left unattended.
  7. Dispatch Management 
  8. Back checks of safety of office equipment and ensure they are in proper working order
  9. Regular meetings with the general manager and other departmental heads around company policies and implementation.
  10. Monitoring and in charge of all stationery and office supplies (ordering and distributing)
  11. Job scheduling for the drivers and the cleaners.
  12. Organize meetings and manage schedules. 
  13. Organize the filling system.
  14. Providing admin assistance as need arises.
  15. Fuel cards processing for any newly acquired car and motorcycle.
  16. Keep track and records of fuel analysis for the vehicles and motorcycles 
  17. Ensure that the vehicles/Motorcycles are well maintained and in good condition at all times by keeping proper records of the service dates & insurance renewals.
  18. Logistics management of the company vehicles (Scheduling of client visits)
  19. Scheduling of leave and ensuring there are no lapses in service delivery.
  20. Represent the Company in need be situations.
  21. Keep the Finance and Admin manager updated on ongoing activities.
  22. Attend to any other assignment as may be given from time to time. 
  23. In charge of all company sim card records that is both CUG and Tracking lines.
  24. Initiating monthly requisitions for all office supplies
  25. In charge of insurance renewals for all company cars and motorbikes.
  26. Keeping of records of safety gear issued to employees.
  27. In-charge of keeping records of company assets.
  28. Minutes writing when need arises.
  29. Liaison with suppliers on procurement and deliveries and Manage relations with them
  30. Report any staff misconduct to the Finance and Administration Manager.


Qualifications

  • Leadership Skills
  • Human Skills
  • Conceptual Skills
  • Education:- Business Administration Higher diploma Degree and HR Experience is an added advantage.
  • Having worked in Office Administration in the Mid level or senior level management.

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