Office Manager, Africa Regional Office at BRAC

Job Description (adsbygoogle = window.adsbygoogle || []).push({}); We are the world’s largest international development organisation, dedicated to empowering people living in poverty. If you were to describe this world to a child, which one of the following would you pick? It is home to magic, art, beauty, and tens of thousands of years of human talent. Or you would, even though it may be true, that our world is where we live, but it is a place that doesn’t work for everyone? Our world is our playground, a platform for the creativity of all seven billion of us. Sometimes it’s hard to believe that a world that works for all of us can be possible. But the opportunities are all around us. While we all hope for a better future for our world, many of us are building it. If you are a builder, we are betting on you. The changemaker. The activist. The hero. The mentor. 45 years ago, we started building a world we all want to live in. We started in Bangladesh. We listened and learnt, failed and got up again. We never stopped trying. And we never will. We trust in people, and we take on the impossible, every day. Fighting poverty, building platforms for tolerance, equality and inclusion, saying no to violence against women and children. We pilot, perfect and scale. Our DNA is to build. As the sun rose this morning, hundreds of thousands of builders rose with it. Teachers across eight countries opened the colourful doors of the world’s biggest secular private education system. 65, artisans picked up their needles and stated weaving traditional art into beautiful clothing. Credit officers in one of the world’s largest microfinance institutions sat down with women in the remotest corners of seven countries. Whoever you are, whatever you are. Doing good is everyone’s business. We have never faced bigger challenges but we have never been more ready.Key Responsibilities: Organise office operations and procedures.Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.IT responsibility including management of software and hardware, liaising with IT suppliers and vendors to ensure IT is operating effectively at the Regional OfficeEnsure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, office systems and general working environment.Act as point person between the landlord and the Regional Office for any issues related to the office buildings.Engage suppliers for any contractual work that needs to be undertaken at the Regional OfficeOrganize maintenance companies to keep the office clean and safe and ensure its appliances are in good working order.Take a lead role on procurement at the Regional Office, coordinating in a timely manner with the various departments.Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.Manage preferred supplier lists, contract and price negotiations with office and programme vendors, service providers, and office lease.Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as requiredWork with Finance team to ensure appropriate asset tracking procedures are in placeProvide general support to visitorsRequest the issuance of visas by contacting the appropriate Embassy and prepare supporting travel documents for staff travelling internationallyProvide administrative support for the organisation of seminars, meetings, workshops, conferences, and training sessions taking place at the Regional OfficeManage the administration of the Regional Office including the booking of flights, hotels, airport pick-ups and other logisticsProvide joint reception duties with the Executive AssistantAny other duty as may be assigned. Safeguarding: Read, understand, practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of actionPractice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so. RequirementsEducational Qualifications: At least bachelor’s degree – Development studies/English/Business Administration or other relevant field Required Competencies: Sound knowledge in Microsoft Word, Excel and PowerPoint E-mail and InternetAbility to prioritize and multi-task in a fast paced environmentAbility to interface smoothly and effectively among variety of high level internal and external staffProactive and independentExcellent interpersonal skillsTime management skillsProficiency in written and verbal communication skills English Experience Requirements: 3-4 years of experience in Office Management, Administration and Support and Procurement from any reputed organisation preferably in a multinational company or NGO.