Office Manager for Accounting

ABOUT THE COMPANY

We are a Business Process Outsourcing company in Kenya. We offer reliable data annotation, customer support, and outsourced HR services.

JOB SUMMARY

We are seeking a dedicated and highly organized Office Manager to join ouraccounting firm. The ideal candidate will play a critical role in ensuring thesmooth operation of our office, handling administrative tasks, office billing,and client engagement communications. This role is perfect for someone with abackground in tax accounting and a passion for providing exceptional clientservice.

RESPONSIBILITIES

**Responsibilities:** 1. **Administrative Roles:**   - Oversee daily office operations to ensure efficiency andproductivity.   - Maintain office supplies and manage inventory.   - Coordinate and schedule meetings, appointments, andtravel arrangements.   - Prepare and manage correspondence, reports, anddocuments. 2. **Office Billing:**   - Manage invoicing and billing processes, ensuringaccuracy and timeliness.   - Track and reconcile accounts receivable and payable.   - Handle expense reports and reimbursement procedures. 3. **Client Engagement Communications:**   - Serve as the primary point of contact for clients,addressing their inquiries and concerns.   - Ensure clear and effective communication between theoffice and clients.   - Schedule client meetings and manage client records. 4. **Filtering Administrative Communications:**   - Screen and direct incoming calls, emails, and mail.   - Prioritize and distribute information as needed to theappropriate departments. 5. **Assist the Client’s Needs:**   - Provide support to clients in preparing and organizingnecessary documentation.   - Offer assistance with client tax accounting needs andqueries. 6. **Tax Accounting:**   - Support the accounting team with tax preparation andfiling.   - Stay updated on tax regulations and ensure compliance.   - Assist in the management and organization of taxdocuments. **Skills and Qualifications:** - **Experience:**  - 2-3 years of experience in tax management is a plus.  - Proven experience in an administrative or office managementrole. - **Skills:**  - Highly organized with exceptional attention to detail.

REQUIRED SKILLS

Customer service, Office administration, management, Billing, Tax management, Accounting

REQUIRED EDUCATION

Diploma, Associate's degree