Job Summary

Responsible for planning, coordinating and overseeing office services and related office activities to achieve efficient utilization of available resources.

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

Main Job Tasks, Duties and Responsibilities
•    Supervise and coordinate the daily activities and operations of the office or department
•    Schedule and prioritize office activities to meet operating requirements
•    Determine, plan and direct work flow
•    Develop and monitor internal controls
•    Analyze work flow issues and implement workable solutions
•    Ensure adherence to quality standards
•    Perform administrative support functions such as data management, creating reports, drafting correspondence and preparing basic financial accounts
•    Develop effective working relationships with staff and stakeholders
•    Evaluate work of staff
•    Provide necessary training, guidance and motivation to staff
•    Approve and monitor staff vacations and sick leave
•    Initiate and maintain orderly records in compliance with company regulations
•    Supervise the efficient use of office supplies and maintenance of office equipment
•    Plan and organize the purchase of office supplies in accordance with purchasing policies and budgets
•    Maintain a pleasant and secure working environment
•    Act as liaison with other departments and divisions

Education and Experience
•    Associates degree in Business Administration or equivalent
•    Knowledge and working experience of supervisory principles and practices
•    Knowledge of administrative practices and procedures, data management methods, basic accounting practices and human resources practices
•    Proficient computer skills
•    Working knowledge of relevant software programs

Key Skills and Competencies
•    Time management
•    Organizing and planning
•    Problem analysis and  problem solving
•    Verbal and written communication skills
•    Judgment and decision-making
•    Attention to detail and accuracy
•    Guidance and mentoring
•    Teamwork and collaboration

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