4 weeks ago
Job Summary
We are looking for a smart, efficient and proactive Personal Assistant (PA) that can set, control and manage every aspect of a high level executive manager's schedule. The role of the PA is to free the executive’s time from administrative duties so that they can spend maximum time on strategic tasks.
- Minimum Qualification:Diploma
- Experience Level:Mid level
- Experience Length:2 years
Job Description/Requirements
Roles and Responsibilities
- acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager’s attention
- managing diaries and organising meetings and appointments, often controlling access to the manager/executive
- booking and arranging travel, transport and accommodation
- organising events and conferences
- reminding the manager/executive of important tasks and deadlines
- typing, compiling and preparing reports, presentations and correspondence
- managing databases and filing systems
- implementing and maintaining procedures/administrative systems
- liaising with staff, suppliers and clients
- collating and filing expenses
- miscellaneous tasks to support their manager, such as to ensure that the business is being run properly
- Dealing with any task delegated to him/her in an efficient and smart manner
Requirements
- Degree in Communicatiosn, technology or business
- Minimum 2 years experience of administration or personal assistant work
- Discretion and trustworthiness
- Excellent oral and written communication skills
- Organisational skills and the ability to multitask
- The ability to be proactive and take the initiative
- Flexibility and adaptability
- Tact and diplomacy
- A knowledge of standard software packages and the ability to learn company-specific software if required.
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