Pharmacy coordinator

Job Summary

Administer respective Case Report Forms (CRFs)

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description/Requirements

Centre for Microbiology Research

Opening Date: 4th June, 2021 Closing date: 24th June, 2021.

Background Information:
IMPOWER is a Phase 3, Randomized, Active-Controlled, and Double-blind Clinical Study to Evaluate the Efficacy and Safety of Oral Islatravir Once-Monthly as Preexposure Prophylaxis in Cisgender Women at High Risk for HIV-1 Infection. The study has the following vacancies;

7 . Position: Pharmacy Coordinator (1 Position) KMR/ 7 Vacancy No. FN-021-05-2021
Reports to: Principal Investigator
Location: Kisumu
Duration: 1 Year Renewable Contract as per KEMRI Scheme of Service. The first 3 months is a probation period

Duties and Responsibilities
• Administer respective Case Report Forms (CRFs)
• Carrying out QA/QC of study CRFs and source docs and resolve queries that may arise.
• Dispensing drugs and Study products to participants.
• Ensure prescription drugs are available for dispensing to participants
• Maintaining pharmacy temperature and humidity logs
• Generation and review of pharmacy SOP’s and ensuring adherence to the same
• Counselling participants on adherence to study products
• Participants Randomization process in liaison with the data and clinic teams.
• Maintain the pharmacy database and keeping it up to date.
• Ensuring accurate and timely records of dispensed drugs and study products on the pharmacy logs and in the accountability logs and Database.
• Processing shipment documentation of study products and track study product shipment from source to site.
• Processing study products destruction documents and taking part in actual destruction process.
• Enhancing communication between pharmacy and local PPB and coordinating center.
• Management of regulatory affairs regarding pharmacy
• Training other staff on pharmacy protocol based procedures.
• Custodian of the study products
• Perform projection and orders of the required drugs in liaison with the study clinicians and account for their use
• Perform stock checks and share out to the prescriber.
• Prepare and dispense prescribed medications and pharmaceutical preparations according to participants' prescription.
• Provide advice for non-prescription medications.
• Monitor drugs and other medical supplies levels and initiate the procurement process.
• Take inventory and track medication and supply orders as well as expiries. Keep records of all drug stocks ordered, drugs issued to clients and stocks remaining
• Establish and maintain good relationships with participants to foster study retention.
• Prepare weekly and monthly progress reports of personal study activities
• Closely work with other staff members to ensure the success of the study

• Diploma in Pharmaceutical Technology
• Degree in Public Health or any biomedical sciences
• Registered with the pharmacy and poison board

Required Experience
• Five years working experience as registered Pharmaceutical Technologist
• Extensive prior experience in clinical research
• Experience in busy vaccine or drug clinical trials
• Knowledge of HIV prevention and treatment services
• Good Clinical Practice training/Human subjects Protection training
• Knowledge of PPB regulatory requirements

Other Required Skills
• Commitment to integrity and high quality performance
• Good interpersonal skills and ability to work in a team
• Keen and attentive to detail
• Ability to follow instructions and procedures
• Articulate in both verbal and written communication in English and Swahili.
• Counselling skills
• Good track of record keeping
• Some store keeping skills
• Computer literacy

Applicants should attach the following:
• Letter of Application (Indicate Vacancy Number) and date available to start working for the study
• Current Resume or Curriculum Vitae with Telephone number and e-mail address
• Two letters of reference with contact telephone numbers
• Copies of Academic Certificates and Transcripts
• A copy of the latest pay slip (if applicable)
• A copy of National Identity card or passport
• Requirements of Chapter six of the Constitution.

Applications to be done through the email no later than 24th June 2021.

(Indicate Position & Vacancy Number as the subject of your Email)

KEMRI or any of its programs, Studies or Projects does not solicit for Money or any form of reward for a Job applicant to be considered for employment. Any such requests should be immediately reported to the HR department. Canvassing will lead to automatic disqualification.


Only short-listed candidates will be contacted.

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| Full Time |
KSh 90,000 - 105,000
Kenya Medical Research Institute (KEMRI)
| Internship & Graduate |
KSh Confidential
Kenya Medical Research Institute (KEMRI)
| Internship & Graduate |
KSh Confidential