Procurement Executive/Imports Coordinator

Anonymous Employer

Job Summary

The job holder is responsible for ensuring quality, effective and proactive local procurement support services to the Company.

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

Job Summary
  1. Manage the procurement process to achieve 100% procurement plan.
  2. Prepare local purchase orders, quotations, and tenders for the Company.
  3. Assist in managing Company inventory.
  4. Receive and verify deliveries of materials/goods.
  5. Maintain an up-to-date database of all Company suppliers.
  6. Undertake market survey of relevant products.
  7. Conduct stock take on regular basis and reconciliation of physical stocks and records with the help of finance department.
  8. Ensure that purchases arrive on schedule and meet specifications.
  9. Prepare weekly, monthly and annual procurement reports.
  10. Perform all necessary import functions to ensure the continued Customs entry, clearance and delivery of import shipments
  11. Control and manage airfreight process and expenses
  12. Assisting & tracking import operations and handling the communication with all the parties involved in supply chain
  13. Review and verify entry documents to prepare worksheet for customs entry
  14. Obtaining and forwarding necessary paperwork to Customs Broker for clearance.
  15. Ensuring Accounts Payable receives copy of paperwork to schedule payment to vendors as per CanaanSouth’s payment terms.
  16. Working with carriers, truckers, airlines, and/or warehouses directly to ensure freight release and delivery is done on time and in full.
  17. Perform audit on all shipment related information, including ensuring that systems are properly updated, necessary paperwork is filed, any damages are reported and insurance claims are filed on time.
  18. Any other duties assigned by the management.

Key Qualification and Experience:
  • Diploma or Bachelor’s degree in Commerce/Procurement/Supply Chain Management or its equivalent. 
  • KISM/ CIPS membership will 1be an added advantage.
  • Certificate of good conduct from DCI. 
  • At least three (3) year experience in similar assignments.

Technical/operational competencies.
  • Proven ability to coordinate with other departments within a Company.
  • Good knowledge of supplier and third-party management.
  • Aptitude in decision-making and working with numbers.
  • Analytical skills.
  • Good knowledge of public sector procurement rules and regulations.
  • Excellent computer skills.
  • Honesty and integrity.
  • Strong negotiation, organizational and communication skills.

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