Procurement & Logistics Officer

Job Summary

The Procurement and Logistics Officer will lead the company in all aspects of procurement including the primary contact point for all vendors and all procurement-related information.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description/Requirements

Do you want to work for a young, vibrant and fast-growing social impact company?

Learn more about us: https://jibuco.com/

Procurement & Logistics Officer
Location: Nairobi, Kenya
Reports to: Country Director with close collaboration with Global Head of Supply Chain
Start date: As soon as possible

The Position:
The Procurement and Logistics Officer will lead the company in all aspects of procurement including the primary contact point for all vendors and all procurement-related information.
He/She will work very closely with the various departments to ensure proper planning of products and services, manage suppliers effectively and efficiently to ensure KPIs are met, coordinate with the warehouse team, and the finance team to ensure suppliers invoices are booked and paid on time. The position also assists Global Head of Supply Chain with updating all supply chain-related files & systems, filing all procurement records online, and the implementation of Jibu Supply Chain policy that allows the company to maximize the effectiveness of supply chain operations.

About the Role and Responsibilities:

1. Procurement Analysis:

- Effectively engage stakeholders and develop procurement strategies and tactics based on a sound knowledge of Jibu’s business needs and supply markets.
- Maintain and identify a number of different supply sources from which all our listed SKU.
- Research and provide competitive procurement options to deal with a limited supply of products and services. Critically analyse the various options and provide explanation to the proposals.
- Collaborate with other department functions to determine specifications of products and services both opex and capex.
2. Strategic Sourcing :
- Analyse all internal and external procurement information to effectively develop supply base strategiesfor major procurement projects
- Prepare procurement documentation which is professional, well structured and concise for all requirements and projects
- Demonstrate expert knowledge of the supplier evaluations and selection process and manage the process for all needs. Physical site visit
- Be the primary contact point for all suppliers, and contractors. You will be in charge of all RFQ, RFP, and ensure competitive bid analysis.
3. Procurement Risk Management:
- Develop risk mitigation strategies for complex procurement arrangements.
- Proactively maintain and update the supplier database.
- Prepare and ensure timely approval of POs, and timely delivery of goods and services.
4. Reporting and Documentation:
- Upload and update all necessary documents, invoices, records, on the online google drive folder.
- Present the Procurement Tracker to the MD on a monthly basis, highlighting key areas of improvement and success to MD.
- Keep a consistent communication flow amongst all stakeholders
- You will be required to verify the accuracy, and completeness of supplier delivery documentation before payments are made.
5. Project Management:
- You will be required to support New Product development initiatives
- You will be required to participate in all project initiatives
6. Administrative & OpCo Logistics:
- Ensure thorough support of Warehouse Associate that orders are correctly delivered - ensuring correct documentation and process.
- Update shipments and distribution schedules for all local and international shipments.
- Advice on local and international legislation on imports and exports, Understand HS codes and its implication on Jibu’s imports. Jibu AMF and other Opcso support

● Minimum 4 years of experience in logistics and procurement
● BSc. In Supply Chain/Accounting/Procurement/Logistics
● Possess strong negotiations skills
● Knowledge on KRA requirements and dispute resolution
● Experience using Microsoft Office, particularly Excel required
● FMCG/ Manufacturing environment experience
● Supply Chain Finance, customer service
● Experience using QuickBooks and other ERP systems
● Ability to build strong relationships with all suppliers, transporters, courier services, clearing agents, freight forwarders, and other logistics and transportation service providers
● An energetic self-starter with the experience to be proactive and work independently
● Superior organizational skills, problem-solving skills, people management skills, strong negotiation skills, analytical thinking, influencing skills, flexibility and creativity
● The ability to effectively juggle multiple priorities while meeting needs and deadlines
● An understanding and interest in contributing to positive social impact through business
● Willingness to travel extensively throughout Kenya

To Apply:
Apply using the following link:(https://docs.google.com/forms/d/e/1FAIpQLSeJzEL7O2GzNtBg5fdPzYkUX6-IMuTenoRIcvmxSULGJf3cNA/viewform) or click the "Apply Now Button" to fill out the application form. If you have any issues contact jobs@jibuco.com.

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