Job Summary

The job holder is responsible for ensuring quality, effective and proactive local procurement support services to the Company.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

JOB REF: HRM/5/5/2020: PROCUREMENT OFFICER.
Key Operational Responsibilities:

•    Develop, align and execute the Company’s procurement strategy, policies and procedures.
•    Prepare annual procurement plans for goods and services.
•    Prequalify suppliers for goods and services and develop and manage supplier master data base.
•    Manage the procurement process to achieve 100% procurement plan.
•    Prepare tender documents in liaison with user departments.
•    Prepare local purchase orders, quotations, and tenders for the Company.
•    Prepare contract documents for services.
•    Assist in managing Company inventory.
•    Receive, open and evaluate proposals and quotations for goods and services.
•    Receive and verify deliveries of materials/goods.
•    Distribute office consumables to staff.
•    Maintain an up-to-date database of all Company suppliers.
•    Undertake market survey of relevant products.
•    Conduct stock take on regular basis and reconciliation of physical stocks and records.
•    Ensure that purchases arrive on schedule and meet specifications.
•    Prepare weekly, monthly and annual procurement reports.

Key Qualification and Experience:
•    Bachelor’s degree in Commerce/Procurement/Supply Chain Management or its equivalent. 
•    Must possess a recognized professional purchasing / supplies qualification – CIPS/CPSP or Diploma.
•    Must be a member of KISM/ CIPS.
•    Certificate of good conduct from DCI. 
•    At least three (3) year experience in similar assignments.

Technical/operational competencies.
•    Proven ability to coordinate with other departments within a Company.
•    Good knowledge of supplier and third-party management.
•    Aptitude in decision-making and working with numbers.
•    Analytical skills.
•    Good knowledge of public sector procurement rules and regulations.
•    Excellent computer skills.
•    Honesty and integrity.
•    Strong negotiation, organizational and communication skills.

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