Job Summary

Reporting to the Supply Chain Officer, the position will ensure that all procurement is undertaken as per laid down laws, rules and regulations.

  • Minimum Qualification: Bachelor
  • Experience Level: Entry level
  • Experience Length: 5 years

Job Description

Duties & Responsibilities:

  • In liaison with the Supply Chain Officer, determine the company’s purchasing needs and departmental specifications.
  • Ensure procurement best practice is followed using the detailed guidelines provided in the SOP Procurement Manual.
  • Receive and review procurement requests and initiate procurement procedures for company equipment, supplies and services in a transparent and cost effective manner.
  • Assist with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch.
  • Conduct negotiations on contractual agreements with suppliers to ensure added value, lowest total cost while ensuring quality is not compromised.
  • Filing, invoicing, record keeping, following up payments, order disbursement and distribution, responding to inquiries, quotations.
  • Maintain appropriate records such as vendor quotes, purchasing requisitions, purchase orders and reports to ensure that procurement process, decision, and contractual agreements are accurately documented for accountability and audit purposes.
  • Assist in any internal and external audits and the maintenance of a running list of previous audit recommendations and the status of their implementation.
  • Analyzing invoices against receiving reports before authorization of payment to suppliers and making follow ups to ensure suppliers are paid on time.
  • Monitoring purchases of capital or recurrent expenditure against budget and usage of goods and services within the organization to ensure minimal expenditure.
  • Maintain regular contact with contracted suppliers to monitor adherence to delivery period according to the terms of procurement agreement.
  • Preparation and sharing of departmental reports with the management team when needed.
  • Tracking deliveries and sharing the same with the warehouse team.
  • Liaising with the imports agents and ensuring the smooth flow of the process, minimizing associated costs with nil demurrages incurred.

Academic & Professional Qualification:

  • Bachelor’s Degree in Supply Chain Management, Procurement, Economics, Finance, Operations, or a related area from a reputable institution.
  • Diploma in Procurement/Supply chain.
  • Member of Kenya Institute of Supplies Management (KISM)

Knowledge and Experience:

  • At least 5 years of procurement experience in a busy manufacturing or FMCG environment.
  • Familiarity with relevant legislative and regulatory requirements, as well as understanding of standard contractual terms and conditions to mitigate legal risk.
  • In-depth knowledge of sourcing and procurement principles and best practices.
  • Good working knowledge and understanding of Kaizen and factory processes & technology.
  • Working experience with an ERP preferably Syspro..
  • Basic proficiency with computer applications and programs including email and Microsoft Office.

Functional Skills:

  • Ability to negotiate, establish, and administer contracts.
  • Aptitude in decision-making and working with numbers.
  • Ability to multitask, prioritize, and manage time efficiently.
  • Ability to work well with management and staff at all levels.
  • Excellent Analytical and record management skills.

Personal Qualities:

  • Ability to uphold and respect procurement ethics and to conduct activities with integrity.
  • Good interpersonal skills.
  • Ability to work under pressure.
  • Excellent communication and interpersonal skills.
  • Demonstrate meticulous attention to detail.
  • Extremely well organized and self-directed individual with sound technical skills, and analytical ability.

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| Full Time |
KSh Confidential
| Full Time |
KSh 15,000 - 30,000
| Full Time |
KSh 30,000 - 45,000