Procurement Officer-Central Stores at Bristol Park Hospital

Job Description

Bristol Park Hospital has been in operation since and has continued to serve residents of Embakasi and the rest of Nairobi with excellence in healthcare delivery. We pride ourselves in our personalized care with uttermost integrity and respect for our clients. We now have a new branch in Utawala , on the eastern bypass opposite Tumaini Supermarket.

Key Responsibilities

Ensure timely processing of documents, stock, ordering, receiving, issuing and branch store variance reconciliation. Receive items from suppliers in collaboration with the joint receiving team. Receive the departmental requisitions across the branch departments, quantify them, and issue as per the approved quantities. Ensure that stocks are correctly rotated to allow a first expiry first out system to operate. Ensure processing of stores’ documentation is carried out on a daily basis. Facilitate timely stock ordering and follow ups for replenishment. Ensure the store has adequate space to accommodate all items coming on a daily basis for efficiency in operations. Maintain accurate records and tracking of all stock items through the delivery notes, stock requests and issue reports by processing all issues and receipts on daily basis. Prepare reports in a timely manner in order to give account of stocks and determine the necessary actions. Ensure security of all materials stored in the store and enforce access control to store from non- store staff. Ensure accurate and thorough physical counting of stocks during stock taking and speedy variance explanation. Carry out filing and archiving of hospital documentation related to store management. Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

Key Qualifications, Experience, Skills, and Competencies

Diploma or equivalent in Purchasing and Supplies Management is preferred Diploma in Pharmaceutical Technology is an added advantage Three years’ experience in procurement (stores operations) in a busy institution handling medical supplies. Membership of a professional body such as KISM, CIPS e.t.c required Demonstrated excellent computer skills for Microsoft Excel. Working knowledge of ERP systems Demonstrated strong organizational and time management skills Strong written and verbal English skills