Fauna & Flora International
Fauna & Flora International (FFI) saves species from extinction and habitats from destruction, while improving the livelihoods of local people. Our guiding principles are to work through local partnerships, act as a catalyst for change, make conservation relevant, and base decisions on sound science. Founded in 1903, FFI is the world’s longest established international conservation body; our conservation work, and impact, spans the globe.
Working closely with local partners, FFI’s Africa Programme currently supports operations in 13 countries in West, Central, East and Southern Africa, and is implementing a range of projects focused on both terrestrial and marine species and habitat conservation, biodiversity planning, protected area management, institutional development and capacity building, sustainable use and community-focused wildlife management initiatives.
To achieve its mission in Africa, FFI uses different approaches to work with and alongside local partners to focus on the sustainable use and management of natural resources as a means to effective conservation in the long-term. In all its projects in Africa, FFI seeks to:
• Build and support local partnerships with African conservation and community development organisations
• Strengthen institutions to bring sustainability and added value to projects
• Maintain long term presence and relationships
• Reconcile conservation goals with the needs of local people
• Incorporate sound science in decision-making
FFI has been championing wildlife conservation in Kenya in some shape or form since our foundation in 1903. Exactly a century later, we opened an office in Nairobi and established a formal country programme, since when we have been supporting local partners to protect key habitats and species. In particular, we have played a crucial role in establishing a number of wildlife conservancies in northern Kenya that protect wildlife while also supporting sustainable local livelihoods. Beyond our terrestrial conservation programme, we are also supporting the efforts of coastal communities in the south of Kenya to secure greater involvement in the management and husbandry of their marine resources.
FFI is seeking a Programme Officer to provide technical and operational support for the design, implementation, reporting, monitoring and evaluation of the FFI Kenya country programme, projects and funds.
The successful candidate will have a strong proven track record in conservation project / programme support within Africa. They will be skilled in providing operational, administrative, financial and grant management support as well as a commitment to organisational, donor and legal compliance.
Terms and Conditions
Start Date: As soon as possible
Duration of Contract: 2 years
Probation Period: 6 months
Location: Nairobi, Kenya. With travel to domestic project sites as required. International travel to FFI’s head office in Cambridge, UK may be required.
Benefits: 25 working days’ annual leave entitlement plus national public holidays observed in Kenya
Hours of Work: This is a full-time position, working Monday to Friday from 8.00am to 5.00pm with a one-hour lunch break. These hours may vary depending on the requirements of the job in the field.
Job Title: Programme Officer, Kenya
Reporting to: Programme Manager – Terrestrial, Kenya
Key Relationships: Country Manager, Kenya Programme Manager – Marine, Kenya Policy Manager, Kenya Finance & Administration Manager, Kenya
Under the immediate supervision of the Programme Manager – Terrestrial, Kenya, the Programme Officer, Kenya will provide technical and operational support for the design, implementation, reporting, monitoring and evaluation of the FFI Kenya country programme, projects and funds.
• Under the guidance of the Programme Manager – Terrestrial, Kenya, and with the support of the Programme Manager – Marine and Policy Manager, develop and manage a database of all Kenya funds to enable tracking of progress for activity delivery and associated budget spend.
• Provide desktop research to support country teams in the development of specific programmes, projects, funds and initiatives.
• As required, carry out desk-based research and assessments as required to support the development of Theory of Change for Kenya Country Programme, projects and funds.
• As requested, support Programme Managers (Terrestrial and Marine) and Policy Manager in reviewing donor reports to ensure that high quality reports are submitted on time.
• Support Programme Managers (Terrestrial and Marine) and Policy Manager, to develop and keep updated a matrix of Kenya project indicators, and avail this information in a timely manner to managers to feed into annual and other institutional reporting
• As requested by managers, carry out analysis of monitoring and evaluation data to inform funds development with partners.
• As requested, gather and avail information to support managers to respond to queries, requests and communications from partners and external audiences.
• With guidance of the Programme Manager (Terrestrial), prepare and keep updated a framework of shared/common project indicators with input from FFI partners in-country.
• In conjunction with FFI headquarters fundraising team, research funding opportunities.
• Carry out desktop research and identify opportunities for staff capacity building.
• As requested, support managers in gathering, consolidating and sharing lessons learnt from funds and projects.
Operations and Financial Management
• Support the Country Manager in compiling staff annual objectives matrix ensuring that it is kept updated based on progress reporting by staff.
• As requested, support managers to convene meetings and workshops including coordination of logistics and documentation.
• Support managers in putting together and dissemination of information packs for workshops and meetings that include external audiences.
• As requested, attend meetings, take notes/minutes/proceedings, ensuring appropriate dissemination as advised by managers.
• As requested, prepare information packs for handout to high value contacts.
• With guidance of Terrestrial Manager, prepare and keep an updated contacts database to help in convening meetings, dissemination of publications, etc.
• As requested, provide in-country logistical support to people travelling to Kenya to attend FFI meetings and functions including airport transfers, accommodation, etc.
• Support managers in handling of cash payments and other funds disbursements during field activities, in line with FFI protocols, policies and procedures.
• Keep track of follow up actions from meetings and ensure managers are kept reminded.
• As requested, carry out data management, helping to ensure all relevant documentation is on FFI’s data management systems.
Communications and Representation
• As requested, carry out desktop research to support development of targeted external communication materials to promote FFI Kenya programme.
• As requested by the Country and Programme Managers (Terrestrial, Marine and Policy), attend external meetings and actively promote the organisation.
• As requested, help to generate responses to external enquiries relating to FFI Kenya Programme, projects and funds.
• Undertake any other activities that you may, from time-to-time, be asked to perform by the Country Manager, Programme Manager – Terrestrial, Programme Manager – Marine and Policy Manager, commensurate with your skills and experience.
• Work as an active member of the FFI Africa team and attend Africa team meetings.
• Duties may be altered, reasonably added or delegated from time to time to reflect changes within the organisation’s activities and structure
• Excellent skills in programme support
• Excellent written and spoken English
• Strong skills in desktop research and analysis
• Strong skills in report writing
• Ability to review reports and provide clear feedback
• Ability to set up and manage appointments and follow up actions
• Strong prioritisation and time management skills.
• Ability to meet multiple deadlines.
• Skills in developing and maintaining databases
• Ability to take instruction from a number of managers and provide concise feedback
• Basic cash handling skills within an organizational context
• Ability to carry out data management and updating online data storage systems.
• Undergraduate degree in Wildlife Management, conservation biology, natural resources management or equivalent work experience in a relevant field
• Experience providing logistical support in convening large meetings
• Experience in effective information storage, documentation and retrieval of information
• Basic experience in project performance tracking and monitoring
• Minimum three years of experience in conservation programme support
• Experience handling meeting logistics, and preparation of comprehensive information packs
• Basic understanding of international travel logistics.
• Experience in preparation of PowerPoint presentations
• Self-motivated, independent and resourceful
• Commitment to FFI’s mission, vision and values
• Team player, with ability to seek out views of others and build positive working relationships
• Ability to work under pressure and to deal with challenges in a calm, positive, pro-active and constructive way
• Ability to work within a multicultural environment
• Entitlement to live and work in Kenya (without employee sponsorship)
• Available to travel domestically and/or internationally, and work occasional evening and weekend hours
How to Apply
Applications, consisting of a covering letter explaining why you feel you should be considered for this post, a full CV (tailored to the role as advertised, highlighting relevant experience and achievements) and contact details for two referees (who will not be contacted without your permission) should be sent via "Apply Now Button".
Please mark your application PROGRAMME OFFICER, KENYA.
The closing date for applications is 7th August 2021. Interviews are likely to be held during the week commencing 23rd August 2021 method of contact in your covering letter and indicate where you saw the position advertised.
Regrettably, due to limited resources and the high number of applications we receive, we are only able to contact short-listed candidates. If you do not hear from us within four weeks of the closing date, please assume that you have not been successful on this occasion.
Applicants with Disabilities
FFI encourages applications from individuals with a disability who are able to carry out the duties of the post. If you have special needs in relation to your application, please contact Patrick Lelei, Finance and Administration Manager, Kenya, FFI, on Tel: +254 (0) 715 795 359 or Email: firstname.lastname@example.org with a copy to Christine.Macharia@fauna-flora.org
FFI values diversity and is committed to equality of opportunity