Purchasing Coordinator at Accor

Job Description

Accor S.A. is a French multinational hospitality company that owns, manages and franchises hotels, resorts and vacation properties

Responsibilities

Reporting to the Purchasing Manager, responsibilities and essential job functions include but are not limited to the following: Consistently offering professional, engaging and friendly service Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks. Must be able to maintain good relationship with all departments to promote effective purchasing. Must have a commitment to follow all local and corporate policies and procedures as they relate to Audits. Work closely with the Chef and the Restaurant Managers to purchase the highest quality product while constantly searching for the lowest price. Ensure that all purchase order requests are properly completed and approved before a purchase order is prepared and the items are purchased. Ensure that all items received by the hotel are properly documented in accordance with Fairmont Hotels & Resorts purchasing and receiving procedures. Place daily food orders based on requirements, and ensure prompt delivery as requested within the prescribed receiving hours. Place weekly liquor, beer and wine orders as required. Generate purchase orders (or equivalent) and obtain authorization from the Controller and General manager prior to processing these orders. Participate as required in the monthly or quarterly count of food and beverage inventories as well as with the quarterly count of operating equipment, according to company policy. Ensure that there are sufficient expendable operating supplies on hand for each department by coordinating regular inventories with the storeroom personnel and /or department heads. Distribute a copy of the purchase orders to the receiving department, if this process is not electronic, to ensure accurate receiving and distribution of goods. Assist the Accounts Payable Clerk in researching any discrepancies on invoices. Establish and maintain par stocks on all inventoried items, keeping in mind that inventory levels must be kept as low as possible without compromising the efficiency of the hotel. Coordinate and participate as necessary in all month-end or quarterly inventories of food, beverage, operating equipment and supplies.

Qualifications

· At least 2 years of experience in a similar role is an asset. · A diploma in Purchasing or Supplies management.