Receptionist

KEMRI - RCTP

Job Summary

Receive and welcome all visitors to the Study Clinic

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

Centre for Microbiology Research
KEMRI- RCTP
VACANCY ANNOUNCEMENT

Opening Date: 4th June, 2021 Closing date: 24th June, 2021.

Background Information:
IMPOWER is a Phase 3, Randomized, Active-Controlled, and Double-blind Clinical Study to Evaluate the Efficacy and Safety of Oral Islatravir Once-Monthly as Preexposure Prophylaxis in Cisgender Women at High Risk for HIV-1 Infection. The study has the following vacancies;

13.Position: Receptionist (1 Position) KMR/ 8 Vacancy No. FN-027-05-2021
Reports to: Study coordinator
Location: Kisumu
Duration: 1 Year Renewable Contract as per KEMRI Scheme of Service. The first 3 months is a probation period

Duties and Responsibilities
• Receive and welcome all visitors to the Study Clinic
• Receive and welcome referred participants for screening and possible enrolment and follow up visits.
• Schedule appointments with participants.
• Organize in liaison with the clinic lead and Outreach coordinator, schedules for study participants
• Counter-checking completeness of locator information forms after screening/enrolment and during follow-up visits.
• Facilitate efficient participant flow within the clinic.
• Receive all external and internal calls to the reception.
• Write regular reports on the participant clinic flow, appointments and reimbursements.
• Maintain participant schedule database, re imbursement and ensure they are refreshed and comfortable as they wait.
• Observe participants’ and visitors’ traffic within the clinic
• Receive all parcels delivered at the reception, track and disburse appropriately
• Maintain the study participant link log and all registers, diaries and appointment cards, ensuring confidentiality and safe storage of these documents
• Updating participant link log
• Communicate well with all visitors at the reception including study participants. Chanel all issues raised appropriately
• Take minutes during study site meetings and send them out on time
• Facilitate study regulatory approvals, forwarding submission package to SERU/PPB and follow up of the approvals with the Nairobi CMR office

Qualifications
• Diploma in Secretarial, Front Office Administration, hospitality
• Excellent knowledge and extensive experience in computer applications, MS word, Excel, and access
• Ensure participant retention

Required Experience
• Prior experience working in a busy clinical research or medical set up

Other Required Skills
• Organizational and time management skills.
• Must be a good communicator, good listener, patient, proactive and with vast knowledge in Public relation
• Excellent social and public relations skills
• Computer literacy
• Data entry skills
• Ability to follow instructions, good listener, honest and attention to detail
• Fair Knowledge and experience in finance and budgets
• Knowledge of HIV prevention and care, reproductive health services is an added advantage

Applicants should attach the following:
• Letter of Application (Indicate Vacancy Number) and date available to start working for the study
• Current Resume or Curriculum Vitae with Telephone number and e-mail address
• Two letters of reference with contact telephone numbers
• Copies of Academic Certificates and Transcripts
• A copy of the latest pay slip (if applicable)
• A copy of National Identity card or passport
• Requirements of Chapter six of the Constitution.

Applications to be done through the email hrrctp@kemri-ucsf.org no later than 24th June 2021.

(Indicate Position & Vacancy Number as the subject of your Email)

KEMRI or any of its programs, Studies or Projects does not solicit for Money or any form of reward for a Job applicant to be considered for employment. Any such requests should be immediately reported to the HR department. Canvassing will lead to automatic disqualification.

KEMRI IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY PERSONS WITH DISABILITY, WOMEN, YOUTH AND THOSE FROM MARGINALIZED AREAS ARE ENCOURAGED TO APPLY.

Only short-listed candidates will be contacted.

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