Records Management Officer I

County Assembly of Bungoma

Job Summary

The County Assembly Service Board (CASB) invites applications from suitably qualified candidates to fill the above vacant positions on Permanent and Pensionable terms within the Bungoma County Assembly establishment.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

SECTION 11 : HUMAN RESOURCE AND ADMINISTRATION DEPARTMENT

11.3 RECORDS MANAGEMENT OFFICER I – CASB 6 (CASB 33/8/2021) – 1 Post.
Basic Salary: Kshs. 56,370
House Allowance: Kshs. 18,000
Other Allowance: Kshs. 8,000

Duties and Responsibilities
i. Overall responsible of records management in the Assembly.
ii. Interpret and implement record management policies and procedures;
iii. Develop records management systems for the storage of assembly documents;
iv. Liaising with relevant departments and professional agencies on the management of the records in the Assembly;
v. Training and career development of the records management staff
vi. Coordinating and preparation for disposal schedule of records and documents
in liaison with relevant government agencies;
vii. Coordinating the procurement process as per the approved procurement plan;
viii. Coordinating and Identifying unit’s training needs based on performance appraisal reports; and
ix. Mentoring and coaching staff in Records Management
x. Ensure that file movement records are updated and maintained;
xi. Responsible for efficient and effective management of registry services
xii. Determine and prepare disposal schedule of records and documents in liaison
with relevant government agencies;
xiii. Preparation and submission of budget estimates for registry services ;
xiv. Identifying unit’s training needs based on performance appraisal reports; and
xv. Supervision and guidance of staff in Records Management Unit.

Requirements for Appointment
a) Minimum experience of three (3) years in the relevant field;
b) Bachelor’s degree in Records Management, Information Science or Archiving from a recognized institution;
c) Shown outstanding professional competence and administrative ability in the management of records functions
d) Registration with relevant professional body;
e) Clear understanding of the national development goals, policies and priorities and role of records management in the actualisation.
f) Meet with the requirements of Chapter Six of the Constitution of Kenya 2010.

Detailed specifications and requirements for each position stated above can be downloaded from the County Assembly website www.bungomaassembly.go.ke

Interested candidates who meet the specifications are requested to forward their applications with copies of academic and professional testimonials. and National Identity card.

Shortlisted candidates shall be required to produce originals of their academic and professional testimonials. National Identity Card, and clearances from. EACC, KRA, DCI. HELB and CRB.

Please note that:
a. Candidates should NOT attach original documents to the application.
b. Only shortlisted candidates will be contacted.
c. CANVASSING in any form will lead to automatic disqualification.

All applications should indicate clearly the position applied for and the advert number on the top left corner of the envelope and be addressed to:
The Secretary,
County Assembly Service Board
County Assembly of Bungoma
P.O. Box 1886-50200, Bungoma

Or via email hr@bungomaassembly.go.ke

or. be hand delivered to the Human Resource Management Office Room 10 at the Main County Assembly building.

All applications should be received not later than 23rd September, 2021.

THE COUNTY ASSEMBLY OF BUNGOMA IS AN EQUAL OPPORTUNITY EMPLOYER.

J.K.O. MOSONGO,
SECRETARY,
COUNTY ASSEMBLY SERVICE BOARD.

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