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Senior Supply Chain Management Assistant

Kenya National Commission for UNESCO

Supply Chain & Procurement

Government KSh Confidential
New
2 weeks ago

Job Summary

The Senior Supply Chain Management Assistant is to assist the Commission to achieve its strategic goals through implementation of efficient and effective systems of acquisition of goods, works and services, as well as disposal of assets.

  • Minimum Qualification:Diploma
  • Experience Level:Mid level
  • Experience Length:4 years

Job Description/Requirements

The Kenya National Commission for UNESCO is a State Corporation established under the KNATCOM Act of 2013 (Revised 2014), to promote Kenya’s national interests in UNESCO and UNESCO’s international interests in Kenya, regionally and globally in the areas of education, sciences, culture, and communication and information.

To enable it to fulfil its mandate, the Commission wishes to recruit dynamic, result-oriented, and self-driven persons to fill the following vacant positions specifically under the terms and conditions advertised:

JOB SPECIFICATIONS AND PERSON SPECIFICATIONS FOR VACANT POSTS


19. SENIOR SUPPLY CHAIN MANAGEMENT ASSISTANT: KNC 8 -1 POST

Job Title
Senior Supply Chain Management Assistant
Grade
KNC 8
Place to Work
Nairobi
Reports To
Supply Chain Management Officer
Purpose of the Job
The Senior Supply Chain Management Assistant is to assist the Commission to achieve its strategic goals through implementation of efficient and effective systems of acquisition of goods, works and services, as well as disposal of assets.
Remuneration
Gross pay Ksh. 56,521.00 – 87,827.00
Leave allowance –30% Basic Salary
Medical Allowance – As per KNATCOM Medical Scheme
Group Life & Accident Cover - As per KNATCOM Medical Scheme
Terms
Permanent and Pensionable

a) Job Description
The Senior Supply Chain Management Assistant is responsible of the following functions:

i. provide advisory/professional opinion on procurement matters to the Accounting Officer (Secretary General/CEO) to ensure compliance with the Public Procurement and Asset Disposal Act 2015;
ii. co-ordinate the preparation and implementation of the Annual Procurement Plan;
iii. maintain and continually update the list of registered suppliers;
iv. prepare, publish and distribute procurement and disposal opportunities;
v. co-ordinate receiving, opening and evaluation of Quotations, Bids, Tenders, Proposals and Expressions of Interest;
vi. carry out procurement and disposal activities in accordance with the Public Procurement and Asset Disposal Act 2015 and KNATCOM Procurement Manual and Policies;
vii. review and maintain records of purchased goods, works and services, including costs, deliveries and inventories;
viii. undertake market surveys;
ix. monitor contract management;
x. maintain optimal stock levels and carry out quarterly and annual stock take;
xi. provide secretariat services to the procurement committees which may be constituted by the Secretary General/CEO;

b) Duties and Responsibilities
Duties and responsibilities will entail assisting in:

i. ensuring safe custody of all procurements records;
ii. collecting and compiling statistical data relating to stores;
iii. monitoring and reporting on stock levels;
iv. identifying and advising on obsolete stores;
v. preparing and maintaining stores records;
vi. receipting and issuing stores;
vii. coordinating and conducting training, guidance and supervision of staff on management of stores;
viii. ensuring proper sorting and orderly arrangement of store items; and
ix. any other duties as may be assigned

c) Requirements for Appointment
For appointment to this grade, a person must have:

i. diploma in Procurement & Supplies Management/Store-Keeping, Business Administration or other relevant field from a recognized institution;
ii. foundation diploma from the Chartered Institute of Purchasing and Supplies (CIPS) or any other relevant equivalent qualification;
iii. a minimum of four (4) years relevant work experience;
iv. proficiency in computer applications;
v. member of professional body either KISM or CIPS;

d) Key Competencies and Skills
i. Analytical skills
ii. Communication skills
iii. Interpersonal skills
iv. Negotiation skills

HOW TO APPLY
1. Access and apply online via KNATCOM website at www.unesco.go.ke/careers
For details of the job description and skills, please visit the Commission’s website: www.unesco.go.ke/careers
All applications should reach the Commission on or before 13th October 2022 at 5.00 pm.

Note:
(i) Only shortlisted and successful candidates will be contacted.
(ii) Kenya National Commission for UNESCO is an Equal Opportunity Employer.
(iii) Successful candidates will be required to fulfill the requirements of Chapter Six of the Constitution.

SECRETARY GENERAL/CEO
Kenya National Commission for UNESCO
KNATCOM IS ISO 9001:2015 CERTIFIED

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