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Job Summary

Applications are invited from qualified persons for the above vacant position.

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

Reports To: Purchase Manager/Store Manager

Position Summary:

The storekeeper in the hotel has the main responsibility to:

•    Receive, store and issue supplies and equipment for the day-to-day hotel operations.
•    Work closely with purchasing department, ensure cleanliness of all work areas, keeping storage and receiving areas clean and tidy at all times.
•    He/she also verifies that all supplies and goods received are listed on requisitions/orders and the delivery chanels, invoices are checked and filed in the appropriate folder.
•    Maintains par stock, inventory and stock records every month and compiles records of expenditures/consumptions etc.

Storekeeper Duties and Responsibilities:
•    Receive and forward all goods and deliveries in and out of the hotel to the correct point of contact/storage area.
•    Follow standards for issuing and receiving stock within the store's area of operation.
•    Monitor and take inventory on regular basis to compile orders based on par levels or needs.
•    Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
•    Monitor Par levels for all food items to ensure proper levels.
•    Responsible for storage of both food & beverage and operational stock.
•    Responsible for the day-to-day check on the storage facilities for upkeep and hygiene.
•    Responsible to verify all goods arrived as per the agreed purchase, delivery note and agreed quantity has been received.
•    Refuse acceptance of damaged, unacceptable, or incorrect items.
•    Ensure cleanliness of all areas, keeping storage areas clean & tidy and in strict compliance with hygiene regulations.
•    Ensure all store requisitions are signed by concerned Department Heads (HOD’s) and approved by FC/GM depending upon the hotel's operations procedure.
•    Ensure the quantity requested and the quantity issued always matches.
•    Ensure store requisition form is signed by the person collecting the goods and enter into the Management Software/System.
•    Post all invoices using the Management Software/System.
•    Conduct inventory audits to determine inventory levels and needs.
•    Conduct physical stock audits on a regular basis as advised by the Financial Controller (FC) and the physical count to be tallied with the inventory count from the Management Software/System
•    Investigate any differences between the manual count and Management Software/System and give the information to the Finance Department.
•    Assist the Accounts Payable Clerk / payable assistant in finding out any cost discrepancies.
•    Complete requisition forms for inventory and supplies.
•    Extend all requisitions on a daily basis and update the inventory Management Software/system.
•    Work closely with Purchasing to order and receive items and equipment.
•    Troubleshoot any vendor delivery issues and oversee/follow up on the return process.
•    Follow up on documentation of after-hours issues ensuring it is in accordance with established internal controls and procedures.
•    Adhere to all Health and Safety procedures particularly relating to food and beverage items.
•    Keep accurate recordings of all incoming and outgoing goods.
•    Notify the store manager/supervisor of any low stock levels.
•    Identify and report any slow-moving items to avoid over purchasing.
•    Verify and track received inventory and complete inventory reports and logs.
•    Perform any other duties as assigned by the management or supervisors.

Prerequisites:
•    Positive attitude and good communication skills.
•    Flexibility to respond to a range of different work situations.
•    Ability to work on your own or as part of a team.
•    Have a good eye for detail.
•    Familiar with Inventory Management Software.
•    Must have basic computer skills for the day-to-day operation.

Education:
•    Relevant diploma or degree in Management/Finance or related business discipline.
•    Able to work with Micros or eZee System or any other hotel software.

Experience:
•    Previous store management experience with stock control responsibility.
•    Experience of at least two years in a similar position in the full service hotel or hospitality industry.

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