Temporary HR Officer- Shared Services Centre

Plan International

Human Resources

Unspecified KSh Confidential
1 month ago

Job Summary


Job Description/Requirements

Temporary HR Officer- Shared Services Centre

Date: 28 Aug 2023

Location: Nairobi, Kenya

Company: Plan International

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances childrenâs rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.

The Shared Services Centre is a Centre of Excellence based in the MEESA region office. The centreâs vision is that within 2 years its clients will have recorded added value within their support services. The centre is committed to a reliable, efficient and effective service to the MEESA regions at a competitive price. Its ultimate goal is to be trusted, predictable, and dependable to our clients at all times and to ensure commitment to excellent turnaround times in all our service delivery.


The SSC HR Officer will act as the key HRIS system administrator, ensuring that data in the system and staff files are accurate and up-to-date. S/he will also be responsible for employee benefits administration, payroll and out of payroll staff payments as well as other administrative support to deliver the related transactional HR Services for SSC.

Qualifications/ experience essential:
⢠A Bachelorâs degree in HR or related field with a Higher Diploma in HR Management.
⢠Membership with IHRM.
⢠At least 3 years of relevant experience in the HR field.
⢠Conversant with HR online systems.
⢠Strong communication skills, both verbally and in writing.
⢠Ability to negotiate, all levels of the Regional office and outside of line management relationships.
⢠Strong communication skills, both verbally and in writing.
⢠Excellent interpersonal skills with the ability to build strong relationships and networks quickly at every level within the Regional office.
⢠Listening, coaching and counselling skills.
⢠Ability to support and manage change effectively.

Languages required:
Excellent written and verbal communication skills in English.

⢠Courageous in taking a lead, focussed on Plan International's purpose and making the most effective contribution within their own work context.
⢠Behaves in line with Plan International values and safeguarding practices, inside and outside work. 
⢠Challenges own attitudes, unconscious bias and behaviour and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
⢠Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
⢠Honest and efficient in use of resources, including own time.
⢠Takes responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
⢠Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyse issues and improve things.
⢠Good team player, communicating effectively and being open and supportive towards those around them.

⢠Knows the resources required for their role. Manages their own workload, avoiding under or overcommitting to delivery activities. 
⢠Works according to principles of data protection. 
⢠Understands how information is used for reporting and decisions making.
⢠Understands their responsibilities, level of decision making and how their role contributes to the wider team. 
⢠Works in accordance to the policies and procedures relevant to their role and responsibilities.
⢠Applies the Code of Conduct principles to their work activities. 
⢠Understands their responsibility to manage legal and reputational risk relevant to their role. 
⢠Gender, equality and inclusion: Understands and can identify the causes of gender discrimination, exclusion and inequality. 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girlsâ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

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