Job Summary

Currently, we have a job opportunity for a Tender Administrator with occasional general support tasks. As a tender administrator you will be responsible for preparing tenders, from reviewing the initial request to tracking and managing the tender process to submitting the final bids to purchasers.

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

Job Description
You will be working in a small team which reports directly to the Sales Coordinator

Top Choice Surveillance limited is a tech company that offers advanced physical security solutions in East Africa and integrate security, accessibility, communication and infrastructure with an emphasis on quality to ensure value addition.

Tender assistant tasks will consist of, but are not limited to the following:
1.    Prepare the tender  within the set deadlines and responsibilities
2.    Communicate  with the account manager and internal Tender process team for each bids where necessary
3.    Reviewing tender document requirements
4.    Prepare bid bonds if required
5.    Prepare the Worksheets for supplier pricing
6.    Strive to continuously improve the tender process
7.    Thorough understanding of bidding process and documentation
8.    Thorough understanding of IFMIS operations
9.    Sourcing and liaising with manufacturers for correct responses and solutions.
10.  Proposed solutions product knowledge.
11.  Preparation of Quality Tenders, proposals, quotations for any prospect client.
12.    Contributing to the written proposal in terms of content and presentation.
13.    Ensure timely delivery of compliant and commercially sound bits.

Requirements of an administrative assistant
We are looking for an energetic and socially skilled individual, with no nine-to-five mentality, who is able to multitask, and set priorities. Further, the ideal candidate should meet the following criteria:

Minimum Qualifications:
•    Diploma in IT or related field
•    Excellent English communication skills both written and verbal
•    Proficient in Word, Excel, Outlook and PowerPoint
•    Positive, can-do attitude, with the ability to work under pressure to tight deadlines
•    Prior experience with providing administrative support, ideally in a sales or commercial environment
•    Strong analytical skills
•    Excellent organizational skills
•    Eye for detail
•    Self-starter able to work independently and in teams
•    Flexible and adaptable
•    SAP Online Submission

Desirable but not mandatory:
•    Male
•    Printing, Copying and document binding skills
•    Working with AUTOCAD and Microsoft Projects would be an added bonus
•    Willing to work beyond normal working hours, Saturday and Sunday when necessary
•    Valid Driver’s License and Passport will be a plus
•    Experience in tender preparation/ business proposal production

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| Full Time |
KSh Confidential
Job Function: Admin & Office
| Full Time |
KSh Confidential
Job Function: Admin & Office
| Full Time |
KSh Confidential
Job Function: Admin & Office
| Full Time |
KSh Confidential
Job Function: Admin & Office