Accounts Payable

The Accounts Payables is responsible for the full accounts payable function, ensuring the timely and accurate processing of invoices, payments, and reconciliations. The role maintains proper financial records, ensures compliance with tax and internal control requirements, and collaborates with suppliers and internal departments to resolve payment-related issues.

Job Description

• 1. Invoice Management & Verification
  
• a) Receive, review, and verify supplier invoices and payment requests.
  
• b) Perform 3-way matching (Invoice, LPO, Delivery Note) and resolve discrepancies.
  
• c) Ensure invoices comply with procurement policies and tax regulations.
  
• d) Post invoices into the accounting system (SAP/ERPNext/Zoho/QuickBooks).
  
• 2. Payment Processing
  
• a) Prepare and process vendor payments (EFT, cheque, RTGS, mobile money).
  
• b) Ensure correct tax deductions (WHT, WVAT, WRENT) before payment.
  
• c) Share payment confirmations and maintain proof of payments.
  
• 3. Vendor & Supplier Management
  
• a) Maintain up-to-date vendor files and onboarding documentation.
  
• b) Perform supplier account reconciliations and clear outstanding items.
  
• c) Manage vendor correspondence and track supplier performance issues..
  
• 4. Tax Compliance
  
• a) Ensure correct withholding tax deductions and timely submission.
  
• b) Maintain compliance with VAT regulations for applicable invoices.
  
• 5. Record Keeping & Reconciliation
  
• a) Maintain accurate and organized financial records (invoices, receipts, statements).
  
• b) Manage petty cash disbursements, posting, replenishment, and monthly reconciliations.
  
• c) Support monthly closing processes with relevant schedules and reports.
  
• e) Perform bank reconciliations and petty cash postings/reconciliations.
  
• f) Post customer receipts (Mpesa, bank deposits) where necessary.
  
• 6. Reporting
  
• a) Prepare supplier aging reports and cash flow projections.
  
• b) Provide analysis on payment trends, overdue items, and supplier balances.
  
• c) Assist auditors by preparing required documentation and explanations.
  

Qualifications & Experience

• a) Bachelor’s degree in accounting, Finance, or related field.
  
• b) CPA Section II/Level 4 or higher (preferred).
  
• c) 2–5 years’ experience in accounts payable or general accounting.
  
• d) Strong understanding of Kenyan tax laws (VAT, WHT, statutory deductions).
  

Key Competencies

• a) Hands-on experience with ERP systems (SAP, ERPNext, Zoho, Oracle, QuickBooks).
  
• b) Strong Excel skills (VLOOKUP, Pivot Tables, formulas).
  
• c) Experience with letters of credit is an added advantage.
  
• d) Solid understanding of accounting principles and AP workflows.
  
• e) Ability to handle confidential information with integrity.
  
• f) Problem-solving skills and ability to resolve discrepancies promptly.
  
• g) Ability to work independently and within a fast-paced team environment.