Administrative Assistant at Gap Recruitment Services Limited

Job Description

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Gap Recruitment Services Limited is a leading recruitment firm in Kenya where International and local companies find just the right fit talent.

Key Roles & Responsibilities

Answering telephone calls and if needed, direct calls to appropriate personnel. Welcoming visitors to the office and introducing them to the appropriate personnel. Preparing and emailing a report on weekly activities to agents Ensure proper filing and easy retrieval of documents, both in hard and soft copies. Provide basic and accurate information in person as well as on email. Receive sort and distribute daily mail/deliveries. Update calendars and schedule meetings the director. Maintain office security by following safety procedures and controlling access via the reception desk (monitor log-in-book, issue visitor badges). Providing a range of reports depending on what is requested by the manager or sales associates. Overseeing the general appearance of the office, as well as keeping supplies well stocked.

Key Skills & Qualifications

Diploma or Degree in relevant field. Two years of experience working as an office admin. Proficiency in use of Microsoft Word and Excel. Experience with QuickBooks is an added advantage Good telephone / Reception / handling skills Possess very strong interpersonal relationship and skills. Perfect time management skills to ensure services to guests are not delayed. Possess good interpersonal skills, vibrant attitude and amicable personality Men are also encouraged to apply.