Annual Country Reports Consultant, CST I, Regional Bureau for Eastern Africa (RBN)

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SAVING LIVES. CHANGING LIVES.

WHAT IMPACT WILL YOU HAVE WORKING WITH US?

My WFP Story

“If you would like to truly make a difference in the lives of individuals, using multi-sectoral and innovative approaches, then WFP is the right fit for you.” – Nutrition and HIV Officer

The United Nations World Food Programme (WFP) seeks individuals of the highest integrity and professionalism who share our humanitarian principles.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, color, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

WFP does  not charge a fee  for any of the stages throughout the recruitment & selection process.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world  achieve Zero Hunger  in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The WFP Regional Bureau for East Africa (RBN) is based in Nairobi and provides strategic direction, technical guidance, resource mobilization, and management support to WFP operations and activities in ten countries: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, Sudan, South Sudan, and Uganda.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT

The core function of OIM and Performance Reporting (PR) is to ensure operational information received from Country offices (COs) and other stakeholders, is clear, concise, and fit for purpose, and adequate reporting of CSP outcomes to advocate and demonstrate the WFP role and contribution to SDG 2 (Zero Hunger) and 17 (Partnerships for the Goals).

The OIM and Performance Reporting team guides and oversees COs’ contribution to achieving a ‘Common Operating Picture of WFP’s operations in the East Africa region. This is achieved by providing context-specific inputs, analysing political and humanitarian situations contributing to efficient and inclusive responses, and establishing cross-functional collaboration across different workstreams. Through corporate and ad-hoc reporting tools, OIM and performance reporting inform WFP partners and donors, of WFP activities showcasing operational achievements and challenges, and demonstrating WFP’s capabilities as a key partner of choice.

The ACR consultant will work with the team to ensure effective, accurate, and timely reporting of the Annual Country Reports (ACR). The ACR consultant will support in coordinating the annual reporting process and support countries to effectively report on progress, results, and lessons learned: to demonstrate the impact of WFP’s food assistance on the lives of the beneficiaries. The ACR consultant will also work very closely with the regional technical teams and the ACR working group that comprises Reporting, Data and M&E teams to deliver cross-functional ACR training and holistic support to the COs during the planning, drafting, and review process. The consultant will also review and support the clearance of ACRs in the region and ensure that reports from COs, adequately report on CSP outcomes, meet the corporate requirements, and are of good quality with the understanding that these reports are WFP’s key donor product, used to justify and advocate programmatic excellence.

Under the overall supervision of the Head of Unit, Programme Cycle Management, and direct supervision of the Regional OIM and Performance Reporting Officer, the Operational ACR consultant will:

KEY ACCOUNTABILITIES (not all-inclusive)

1. Work closely with the Regional OIM and Performance Reporting Officer (ACR coordinator) to ensure there is efficient coordination of the internal regional ACR process including CO submission status, RBN Reviewer status, and management review and clearance.
2. Guide COs and contribute to the improvement of the ACR reporting process to ensure the production of high-quality ACRs that demonstrate WFP’s organizational performance through its Annual Country Reports. 
3. Support in coordination to ensure ACRs are published within the corporate deadlines and provide support and advice to COs on the ACR guidance including in technical writing of ACRs when needed as part of CO surge capacity support.
4. Collaborate with other functional areas in RB including COMET and M&E, programme team, and supply chain for enhanced access to accurate data, and information, to advocate and effectively communicate WFP’s work and impact to Donors and partners.
5. Review submitted annual reports to assess the quality of reports, identify lessons learned throughout the exercise, and develop lessons learned report for the 2024 reporting exercise.
6. Contribute to the development of regional post-ACR publications including identifying innovative solutions/ideas to support COs and the region to disseminate ACRs to host governments, donors, partners, and donors. 
7. Participate in the ACR working group at the regional office including supporting in chairing the working group and preparing briefing notes for management when required. 
8. Contribute to the development of regional post-ACR publications and support the initiatives for developing improved, streamlined, and harmonized OIM & PR processes and products. This includes developing innovative solutions/ideas/strategies to support COs and the region to disseminate ACRs to host governments, donors, partners, and donors. 
9. Support the enhancement of the capacity of WFP staff to effectively manage operational information and reporting through supporting planning and delivery of training and/or information session.
10. Review, edit, and publish operational information management (OIM) products shared by Country Offices, in line with established review and approval workflows.
11. Any other duties as assigned and as required to ensure quality reporting in the Regional Bureau of Nairobi.

DELIVERABLES AT THE END OF THE CONTRACT

Participated in the ACR preparations and trainings as tasked. All assigned ACRs are reviewed, and feedback provided to COs on time. Technical guidance and support is provided to COs to ensure COs effectively report on their CSPs in line with the ACR guidance. High quality reports are published within the deadlines. Develop post ACR advocacy products ( Regional Annual Achievements Ebook) at the regional level, and support COs to develop country infographics and summaries.  Participate in the documentation of the ACR lessons learned and produce report . Participate in regional ACR meetings including meetings organised by HQ and co-chair the ACR working group. Collaborate with technical teams in RB to provide inputs to the ACRs, review to produce high ACRs.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced courses/training in one or more of the following disciplines: political science, sociology, economics, business management, operations management, development studies, and international development.

Experience:  Over 5 years of experience in development/humanitarian operations. 
Minimum 3 years’ experience in reporting on humanitarian/developmental operations at programme, country level or regional level.

Languages:  Fluency in written and spoken English, and French will also be an added advantage.

WFP LEADERSHIP FRAMEWORK BEHAVIOURS

Leads by Example with Integrity

Upholds WFP values, principles, and standards - Demonstrates and encourages others to uphold the WFP values, principles and standards Respects others and values diversity - Values diversity using respectful and inclusive language, and encourages others to do the same Stays focused and calm under pressure - Stays focused and calm when under pressure and encourages others to do the same Demonstrates humility and a willingness to learn - Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on Commitments

Delivers results for maximum impact - Holds self and/or others accountable for the delivery of results Delegates appropriately - Delivers results against delegated tasks and seeks guidance and support where needed Adapts readily to change - Responds readily to change adjusting work as needed

Fosters Inclusive and Collaborative

Is inclusive and collaborative - Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues Gives timely and constructive feedback - Supports development for others by giving timely and constructive feedback Builds and shares new perspectives - Listens attentively to others to capture, learn, build and share new perspectives

Applies Strategic Thinking

Communicates and fulfils WFP’s vision - Fulfils WFP’s vision and is able to explain how their objectives support the vision Embraces curiosity and new ways of doing things - Demonstrates curiosity, and proposes new ways of doing things when relevant Analyses and evaluates data - Gathers data and shares knowledge to inform team decision making Considers the impact of decisions - Implements decisions and asks questions to understand the impact for wider objectives

Builds and Maintains Sustainable Partnerships

Builds partnerships Acts professionally with external partners Collaborates to deliver common objectives Works together with partners to deliver common goals

TERMS AND CONDITIONS

Type of contract: International Consultancy, Level I

Unit/Division: WFP Regional Bureau for East Africa (RBN)

Duty Station(City, Country): Nairobi, Kenya

Duration: 11 months

DEADLINE FOR APPLICATIONS

18th September 2023

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.