Assistant Executive-Personal Assistant (PA)

ABOUT THE COMPANY

Ramesh Kanji Malde together with his brothers, Anil and Naresh Malde, began Pwani Oil Company production of coconut oil in Mombasa. The operations expanded at the Jomvu Pwani Oil Products factory with corn and sunflower manufacturing before settling for palm oil refining in 1985–a site which Pwani Oil Product are still located at till today.

JOB SUMMARY

Skills and QualificationsBachelor's degree in business management or related field.2-3 years of experience in similar role.Willingness to participate in ongoing professional development opportunities to stay current with industry trends and best practices.Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) for documentation, data analysis, presentations, and communication.Strong understanding of regulatory, compliance, and legal requirements to ensure alignment with company policies.Awareness of emerging technologies and digital trends, including automation, artificial intelligence, and collaboration tools.To apply send your cv to the Email provided

RESPONSIBILITIES

Executive Calendar & Schedule ManagementEnsure effective time management by proactively managing complex calendars, coordinating meetings, resolving scheduling conflicts.Strategic Communication & Correspondence ManagementServe as the primary liaison for internal and external stakeholders by screening, prioritizing, and responding to communications, while drafting, editing, and ensuring professional, timely correspondence and documentation.Meeting Coordination, Documentation & Follow-UpDrive meeting effectiveness by preparing and circulating agendas and materials in advance, accurately capturing minutes, and ensuring timely closure of action points from key management committees.Action Item Execution & Operational Follow-ThroughTrack, monitor, and ensure completion of action items within agreed timelines, proactively identifying and resolving operational challenges to support management decisions.Project, Process & Reporting ExcellenceSupport leadership through timely delivery of projects, accurate and insightful reports, diligent tracking of ROPES/ROIs and related action points, and ensuring quality, relevance, and decision-ready information.

REQUIRED SKILLS

Calendar management, Typing and note taking, Office supplies management, Answering telephones and call management, Email correspondence, Travel planning and reservations (leisure, business)

REQUIRED EDUCATION

Bachelor's degree