Assistant Procurement Officer

ABOUT THE COMPANY

We have been active in northwest Kenya in the Kakuma Refugee Camp since the camp was established in 1992. In Turkana West district,The program has been implementing host community projects since December 1999. In 2008, the UNHCR invited us to start operations in Dadaab Refugee Camp, the world's biggest refugee camp. Since 2009 we also provides assistance in the Ali Addeh and Hol Hol refugee camps in Djibouti.

JOB SUMMARY

Education/Professional Designations/Experience:Bachelor’s degree in Supply Chain Management or related field.Relevant professional qualification in Procurement and/or Supply Chain Management (CIPS qualification or equivalent) is an added advantage.Minimum of five years (5) of professional experience in relevant field with at least three years of experience from an international organization in a similar roleComputer skills and practical experience in MS word, Excel and other program

RESPONSIBILITIES

Responsible for managing all logistical aspects of the project, namely procurement, transport and stores based on LWF/DWS policies and guidelines.Responsible for ensuring project proposals and budgets reflect logistical considerationsResponsible for developing and implementing procurement plansCoordinate effective transport of project supplies and personnel; ensure all legal, insurance and maintenance issues are properly addressed.Planning and scheduling of transport, supervising transport staff and maintaining proper records of vehicle maintenance and servicingMonitoring the use of vehicles and ensuring adequate controls over the use and movement of LWF/DWS vehicles.Ensure integrity in the procurement process including quotation, negotiation, award and management of supply and service contracts.Enhance the control systems in procurement, transport, stores, by conducting regular and timely checks and inspections.Responsible for conducting timely performance evaluations for drivers and implementing staff development plans.Provide orientation to new staff and visitors on procurement issues for LWF Dadaab field office.Prepare weekly, monthly, quarterly and annual reports for transport, procurement and warehousing activities and status or as may be requested from time to time by the area manager.Sourcing quotations from our pre- qualified suppliers and analyzing them.Ensuring right descriptions of items and sample are provided where necessaryProcessing documents for several signatures as required by the policy.Providing Clerical services such as processing purchase order.Providing systematic and organized filling system for all reports both in soft copy and hard copy.Preparation of payments on time such as forwarding all serviced invoices to Finance for payments.Making all follow ups with suppliers to supply goods within the time given.Sending out tenders and preparation of selected tenders Contracts when necessary.Ensuring the right goods are bought at the right quality and the right quantity.Making follow ups to supplier’s payments to ensure that they are paid on time and no delays in suppliesNotifying the program any changes in prices in the market.Issuing of all ready Contracts and PO, s to the contractors and suppliers.Supervisory Responsibilities:Ensure integrity in the procurement process including quotation, negotiation, award and management of supply and service contractsProvide orientation to new staff and visitors on Procurement issues for LWF Dadaab field officeProvide guidance to program staff on procurement proceduresReview documents shared by project staff for payment processingSupport and confirm delivery of items received at the stores when required

REQUIRED SKILLS

Order handling, Procurement, Packaging and shipping, Planning, Operations planning

REQUIRED EDUCATION

Bachelor's degree