Conference Administrator at Virtual HR

Job Description

(adsbygoogle = window.adsbygoogle || []).push({}); We are an organization committed to offering innovative solutions to non-profit organizations, the public sector and businesses. We are a group of human resource professionals offering high level consulting services. Each of our human resource professionals has expertise in the latest industry practices and trends. Virtual HR works with clients through mutually agreed approaches to human resource needs and ensures follow-up for maximum impact.

Key Responsibilities

Formulating, organizing, and monitoring inter-connected activities from all committees including the activities of the Event Organizer while ensuring they are operating within their TOR and timelines. Developing a comprehensive conference plan that incorporates work plans from all committees together with the Event organizer. Developing and maintaining a comprehensive schedule of all committee meetings, setting up all meetings, taking minutes, and sending out accurately prepared minutes to the members. Identifying, managing, tracking, and monitoring processes within the Secretariat and across all committees. Developing and maintaining a stakeholder list as well as managing all communication with them. Coordinating all activities of the digital team, including website maintenance, content, social media, and other digital activities. Preparing weekly, monthly, and ad-hoc reports for the Secretariate chair and sharing all the relevant conference reports as required by all committees. Managing all printing and publications for the conference as well as travel & accommodation for the secretariat and planning committees, petty cash, and allowances. Developing systems to manage administrative functions, including a work procedure manual for the conference. Coordinating and supporting activities of outsourced accounting & Audit functions.

Key Qualifications and Skills

Bachelor’s degree/diploma from a recognized institution. Proven work experience in project management and conference management. Minimum of 5 years of administrative experience in a management/supervisor position with a medium-sized organization. Excellent computer and ability to multitask. Strong event organizing, logistics, and problem-solving skills