Executive Assistant

Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency head quartered in Kenya providing outstanding talent to a wide range of companies and NGOs in various business sectors across Africa.

Our client, a renowned fashion designer based in Kenya, is seeking a highly organized and proactive Executive Assistant to join their team. The ideal candidate has proven experience as an executive assistant, has excellent organizational and time management skills, is a problem solver, takes initiative and is multicultured.

Responsibilities:

Efficiently manage the executive’s calendar, scheduling appointments, meetings, and travel arrangements, ensuring optimal use of time and prioritization of tasks. Serve as the primary point of contact between the executive and internal/external stakeholders, including clients, vendors, and team members, handling inquiries and correspondence professionally and promptly. Provide comprehensive administrative support, including drafting emails, preparing presentations, maintaining files and records, and handling expense reports. Assist in the planning and coordination of events, including fashion shows, product launches, and promotional activities, managing logistics, invitations, and follow-up tasks. Coordinate all travel arrangements for the executive, including flights, accommodations, transportation, and visa applications, ensuring smooth and hassle-free experiences. Assist with various projects and initiatives as assigned by the executive, conducting research, gathering data, and preparing reports to support decision-making and business objectives. Handle sensitive information with the utmost confidentiality and discretion, maintaining a high level of professionalism and integrity in all interactions and tasks.

Requirements:

Must have a Relevant bachelor’s degree. At least 4 Years experience as an executive assistant or similar role. Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment. Strong communication and interpersonal skills, with the ability to interact confidently and professionally with individuals at all levels. Proficiency in MS Office suite (Word, Excel, PowerPoint) and other relevant software applications. Ability to maintain confidentiality and exercise sound judgment and discretion in handling sensitive information. Flexibility to adapt to changing priorities and willingness to take on new challenges as needed.