Finance and Administrative Officer – MEECT at Act Change Transform (Act)

Job Description

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Act! is a leading Kenyan, non-profit, non-governmental organization following the organization’s official rebrand as Act Change Transform (Act!) in . Presently, Act! has solid institutional, financial and governance systems that meet international standards as demonstrated in various management and financial audits.

Key Responsibilities

The Finance & Administration Officer will be responsible for but not limited to the following roles:

Creditors and Payments

Prepare budgets and financial reports for the trust Review all bank reconciliations. Ensure the creditors control account is reconciled to the general ledger at all times. Check payment voucher requisitions against supporting documentation, coding and authorize the Maintain a documented system of accounting policies, procedures and ensure implementation of the same. Liaison officer for external relations in financial matters (e.g. banks, auditors, statutory organizations etc). Manage payments and ensure that they are paid on time, authorised by appropriate staff, and the financial process and procedures are followed. Manage and track employees leave days.

Government, Compliance and Statutory Requirements

Prepare the annual statutory financial statements Liaise with KRA advisor on any tax related matters. Be the key liaison for MEECT external audit process. Create and maintain a record of all Kenyan regulatory requirements including insurance renewals, work permits, other licences and premises permits. Ensure all statutory liabilities of MEECT for taxes and duties are paid on time. Keep up-to- date with relevant accounting standards and regulations in Kenya. Where required, work with management to prepare and maintain employment contracts for MEECT Staff.

Project Support

Liaison with the auditors in financial auditing of all the projects of the organization. Obtain approvals from Trust Coordinator and the donors on all procurements and purchases for the projects and for the organization. Manage financial control, prepare and analyse budgets, develop projects financial reports and make recommendations to the organization on budget expenditure. Track Trust financial expenditures. Participate in fund raising activities for the Trust.

Administration Support

Help to set up project meetings. Keep relevant project documents safe for audits. Perform all administration and procurement work when needed. Generally, in charge of office administration.

Requirements

Qualifications and Experience

Bachelor of Commerce (B. Com) degree (Finance or Accounting Option), Business Administration/Management (Finance or Accounting option) or any related field. Holder of CPA II (SEC 4) Member of Institute of Certified Public Accounts (ICPAK). At least three years working experience in finance and administrative functions in a medium organization and fundraising and working with donor funded project experience will be an added Experience in procurement and preparation of financial reports and budget.

Essential Skills and Competencies

Excellent analytical and organization skills. Excellent interpersonal skills and team player. Demonstrate ability to manage human resource and projects. Problem-solving skills and strong attention to details. Excellent communication skills. Highly proficient in accounting packages, MS Word, Excel, Access, PowerPoint etc.

Language Skills

Must be fluent in written and spoken English and Kiswahili. Proficiency in other local languages may be an added advantage.