Fire & Emergency Services Administrative Assistant

ABOUT THE COMPANY

Amentum is a premier global technical and engineering services partner supporting critical programs of national significance across defense, security, intelligence, energy, and environment. We draw from a century-old heritage of operational excellence, mission focus, and successful execution underpinned by a strong culture of safety and ethics. Headquartered in Germantown, Md., we employ more than 20,000 people in 48 states and 28 foreign countries and territories. Visit us at amentum.com to explore how we deliver excellence for our customers’ most vital missions.

JOB SUMMARY

Minimum RequirementsHigh school diploma or equivalent.At least 2-4 years of administrative experience, preferably in a public safety, emergency services, or related field.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other relevant software.Strong organizational skills with the ability to manage multiple tasks and projects simultaneously.Excellent verbal and written communication skills to professionally handle correspondence and documentation.High attention to detail and accuracy in record-keeping and report preparation.Ability to successfully pass contract medical requirements and maintain compliance for the duration of deployment.

RESPONSIBILITIES

Administrative SupportProvide direct administrative assistance to the Fire Chief, EMC, and Fire Marshal.Manage calendars, schedule meetings, and organize appointments.Prepare agendas, reports, and materials needed for departmental activities.Coordinate and handle internal and external communications, including emails, memos, and other correspondence.Maintain files, records, and correspondence related to fire safety, emergency management programs, and Fire Marshal activities.Ensure compliance with applicable laws and regulations through proper documentation.Regularly update records and retrieve information as needed by leadership.Schedule, organize, and coordinate meetings for the Fire Chief, EMC, and Fire Marshal.Prepare meeting materials, record minutes, and track follow-up actions to ensure timely completion.Correspondence and CommunicationHandle routine correspondence, emails, and phone calls professionally.Ensure prompt responses to inquiries, routing requests to the appropriate personnel as required.Communicate and disseminate information to internal and external stakeholders.Budget and Procurement SupportAssist in tracking department budgets and expenditures.Support the procurement of supplies and equipment for the Fire Department and emergency management programs.Process invoices, receipts, and other financial documentation in compliance with procedures.

REQUIRED SKILLS

Fire safety and fire fighting, Safety systems, Compliance

REQUIRED EDUCATION

Diploma, Associate's degree