HR Assistant, HR Administration at Aga Khan University Hospital

Job Description

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Aga Khan University Hospitals in Karachi, Pakistan and Nairobi, Kenya are private, not-for-profit institutions providing high quality health care. The Main Hospitals serve as the principal sites for clinical training for the University’s Medical Colleges and Schools of Nursing and Midwifery in Pakistan and East Africa. Our Vision of Aga Khan University Hospital, Nairobi is to be the premier, tertiary, teaching and referral health care facility in sub-Saharan Africa. ​For over fifty years, Aga Khan University Hospital, Nairobi (AKUH) has been taking care of families in East Africa.

Key Responsibilities:

The incumbents will offer seamless support towards the provision of HR functional support. This will include but not limited to:

Meeting scheduling – handling bookings, minute taking, participant confirmations. Drafting all HR related correspondence using prescribed templates. Support in administration of medical benefits for employees and eligible dependents. Processing of resignations accepted at departmental level. Support in sending triggers to Departments to facilitate preparation of contract extensions/conclusions as and when required. Assist in ensuring timely confirmation of new staff on completion of probation. Timely enrolment of benefits in line with institutional policy. Provide support in processing pension/provident fund withdrawal forms to Jubilee Insurance. Ensure that clearance forms and final letters are sent to finance in a timely manner to facilitate payment of final dues. Provide support in responding to leave queries/troubleshooting. Record management – filing HR correspondences on physical files and DOC-IT Updating HR Quality Variance Reports before the 5th of the following month Support in processing monthly pool forms Support in primary source verification of academic certifications for new employees Any other duties that may be assigned from time to time.

Qualifications, experience, and skills required

Diploma/Higher Diploma in Human Resource Management 1 – 2 year’s HR administrative work experience in a busy HR set up Working knowledge of the Kenyan labor laws Proficiency in MS office packages Excellent written and verbal communication skills Demonstrated excellence in organizing priorities. Good customer service Good analytical skills Ability to work under pressure. Demonstrated ability to preserve confidentiality.