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Job Summary

The HR Assistant will be based in our Kisumu, Kenya office and reports to the Human Resource Business Partner (HRBP). This role focuses on Human resource activities in the Kenya office. The HR assistant will provide HR and administrative support to the department as well as support the HRBP in improving employee relations, engagement and build strategic employee talent management strategies creating an environment where everyone can thrive. The position requires confidentiality, building relationships, strong communication skills, conflict resolution, outstanding computer knowledge, and working within a dynamic nonprofit environment. Registered member of a recognized professional HR body in Kenya ,the Institute of Human Resource Management (IHRM)

  • Minimum Qualification: Bachelors
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

About Trees for the Future

At Trees for the Future (TREES), we train farmers on sustainable land use so that they can build vibrant regional economies, thriving food systems, and a healthier planet. As a global leader in agroforestry training for over 30 years, TREES provides hands-on education and support, encouraging farmers in developing countries to work with nature, not against it. Our signature methodology, the Forest Garden Approach, helps farmers transform their land with thousands of trees and dozens of crops, creating new possibilities for themselves and their communities. By embracing sustainable land practices, farmers are reclaiming their agency, breaking the cycles of climate change and generational poverty, and rebuilding our food systems from the ground up. Learn more at trees.org


Duties and Responsibilities

• Participate in talent acquisition, recruitment, selection, onboarding, and retention of staff within the organization.

• Support the organization to perform background checks, preparation of offer letters and other official correspondences with respect to recruitment processes.

• Assist in Compiling and maintaining employee documentation, records, and keep the employee database up to date in collaboration with the HRBP.

• Accurately compile, organize and maintain employee files and confidential documents either electronically or in their physical registry in collaboration with the HRBP.

• Collaborate with HRBP in processing all hire transfers, staff changes, and terminations accurately into HRIS in a timely manner.

• Assist in managing off boarding process, including administration of exit interviews and knowledge transfer.

• Provide administrative support for the HR department including departmental filing and other duties as assigned.

• Support the HRBP conduct file audits to collect and maintain all required documents in the employee files.

• Participate in the maintenance of records of performance appraisal information, grievance, or corrective actions up to date.

• Assist in planning employee recognition events in collaboration with the HRBP.

• Together with the HRBP,assist in track staff work schedules to ensure smooth workflow.

• Participate in the preparation of periodic reports on the overall HR status of programs.

• Support preparation of necessary information to ensure timely preparation of staff payroll.

• Support any other HR initiatives and assignments as may be assigned by the immediate supervisor.


Required Qualifications.

• Bachelor’s Degree in Human Resource Management and a registered member of IHRM with good standing.

• Three years of relevant work experience preferably in an NGO setup.

• Familiarity with HR Softwares and MS Office

• Excellent communication and interpersonal skills.

• Strong organizational and time management skills

• Ability to handle sensitive information with confidentiality and discretion.


Competencies

• Knowledge of relevant Employment and labour relations laws in Kenya and HR best practices

• Ability to promote integrity and business ethics; demonstrate mature judgment, trust, and open communication; ability to ensure effective teamwork, collaborative behavior, and team spirit.

• Excellent communication skills

• Builds strong relationships with clients and external actors.

• Ability to manage complex situations.

• Ability to prioritize complex work schedules.

• Pays attention to detail with strong analytical skills.


Terms of Employment

Employment in this position will be on a one (1) year fixed term contract (with three months’ probation period) subject to availability of funds.


Ready to Join our Team?

We’re thrilled that you want to change the world with us and feel you meet the above requirements please apply for the position by COB-09/04/2024


TREES is an equal opportunity employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. 


Due to the high volume of inquiries that TREES receives, we thank all candidates for their interest yet only those shortlisted will be contacted.

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